Grant Compliance Manager

The Office for Finance is committed to fulfilling Santa Fe College's mission by providing the highest quality fiscal services through excellence in customer service, integrity, accountability, and stewardship, working together to implement creative solutions and best practices in sustainability and diversity.

The Grant Compliance Manager is responsible for overseeing and ensuring compliance in the administration of post-award grant activities for private, state, and federal grants. The Manager safeguards regulatory adherence, aligning grant management practices with college funding sources, administrative procedures, and policies. The Manager also provides guidance and support to appropriate staff on grant development, compliance, and administration, ensuring the effective and compliant execution of grant-funded initiatives in accordance with all applicable federal, state and local regulations.

Job Description

Responsibilities and Duties Include:

• Leads, coordinates, monitors, and tracks compliance efforts and effective grant management processes with grant coordinators and directors, administrators, the sponsored projects team, and other college staff involved in grant projects.

• Manages and monitors all assigned projects to determine eligibility status and to ensure compliance with grant and/or contract requirements.

• Ensures compliance throughout the entire grant cycle, from pre- to post-award, while adhering to all regulatory and institutional requirements.

• Reviews, interprets, and understands the laws, regulations, and guidelines set by federal and state authorities, as well as specific requirements outlined by the funding organization for each grant.

• May assist with grant applications by providing recommendations that enhance proposal competitiveness and maintain the integrity of college resources.

• Provides guidance during the evaluation process and reviews grant proposal budgets prior to submission to ensure expenditures are linked to the programmatic goals and objectives of the grant.

• Supports grant coordinators and directors with the completion of annual reports, budget modifications, subcontracts, forms and correspondence to ensure accuracy and compliance.

• Communicates with funding organizations, submits required documentation, and secures approval for any changes to the scope of budget or grants.

• Supports the Director of Sponsored Projects (SPO) and applicable staff on closeout efforts and maintains regulatory file copies of all grants; maintains grant project filing systems.

• Maintains consistent, professional communications with grant coordinators and directors, office for finance and sponsored projects staff, and other college constituents to report progress towards meeting objectives and address any grant management compliance issues.

• Conducts meetings with grant coordinators and directors to review progress, address concerns and ensure ongoing compliance; maintains detailed records to support grant documentation and reporting.

• Responds to complex inquiries from all levels of employees and/or external sources regarding a variety of questions, such as clarification of college policies and procedures as it relates to grant management and compliance.

• Monitors progress towards meeting grant objectives and submits reports to administrators, internal auditors, SPO Director, and CFO; submits monthly summary reports to appropriate administrators.

• Provides administrative support to funded projects, including serving on post-award committees, to ensure compliance and successful project implementation.

• Develops training materials for administration, faculty, and staff on grant compliance rules and regulations; designs and delivers introductory grant training sessions.

• Maintains professional and collaborative relationships with Student Affairs, Academic Affairs, Sponsored Projects Office, and other college constituents.

• Learns and maintains knowledge of college rules and policies, grant policies and procedures, federal and state rules and regulations, accounting functions, and funding agency required documentation.

• Attends and participates in professional development training opportunities to remain current in grant compliance, management, and development topics.

• Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.

• Strictly honors the privacy, security, and confidentiality of student records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures.

• Provides service excellence through courteous, informed, accessible, and professional engagement.

• Performs other duties as assigned.

QUALIFICATIONS

Required: A bachelor's degree in areas of business, accounting, finance, public administration, legal services, or related fields with two (2) years of experience in project management and/or grant compliance, or a combination of completed education and/or experience equal to six (6) years.

Additional Requirements: A criminal background check will be conducted.
Preferred: Certified Grants Management Specialist designation from the National Grants Management Association (NGMA); a master's degree with work experience in implementing and managing grants.

General Knowledge, Skills, and Abilities

• Ability to work successfully in a multi-cultural environment.

• Adaptability to Change - able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.

• Analytical Aptitude & Problem Solving - able to analyze information, problems, situations, practices and/or procedures, collect and interpret data, reason logically, establish facts, identify and define existing and potential issues, recognize the interrelationships among elements, draw valid conclusions, develop recommendations, as well as alternative courses of action, select appropriate course, follow up, and evaluate.

• Communication - able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.

• Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.

• Customer Service - ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills.

• Ethics - able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.

• Organization & Time Management - able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.

• Problem Solving - proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.

• Team Orientation & Interpersonal - highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.

• Relationship Management - able to personally provide high level of interactive service to others, building relationships and addressing identified needs.

• Results Orientation - proven ability to set and exceed established targets.

• Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.

• Detail Oriented - Proven accuracy and attention to detail.

• Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.

Application Process: All applicants must submit a completed online SF application, a letter of intent, an up-to-date resume/curriculum vitae, and unofficial academic transcripts (if applicable) to be considered for this position. Unofficial transcripts are only accepted for review purposes, official transcripts are required prior to any offer of employment being made.