Founded in 1972, the O'Neill School of Public and Environmental Affairs is a nationally ranked academic institution located on the campus of Indiana University and home to one of the nation's top Master of Public Affairs programs. The O'Neill School is the largest school of public administration and public policy in the United States, boasting an alumni network of more than 37,000.
Our mission The O'Neill School of Public and Environment Affairs works to build a better world by stewarding the development of inclusive societies, democratic governance, and a healthy, sustainable environment. With partners across the public, private, and nonprofit sectors, we pursue education, scholarship, and civic engagement at the crossroads of policy, science, and management. We give our students the knowledge and skills to have a significant impact in a wide array of settings around the globe.
Our values - Excellence: Aiming to be the best in all that we do and developing the professional and personal capabilities necessary to improve the world through our work.
- Meaning and impact: Pursuing careers and service that add purpose and meaning to our lives, encouraging others to do so, and improving quality of life for individuals and societies.
- Ongoing learning: Continuously developing the skills, knowledge, experience, and sound judgment necessary for wise and informed decision-making.
- Well-being: Emphasizing the well-being and safety of individuals and the health of our natural environment as essential for thriving communities and well-functioning, just societies.
At the O'Neill School, we're committed to fostering an inclusive community for everyone who engages with our institution.
Job Summary The Grant Associate for the O'Neill School reports to the Assistant Director of Finance and Grants and helps manage and facilitate grant and award administration for O'Neill. The position is involved with all aspects of the standard non-complex grants and awards process, including acting as first point of contact, assisting with all aspects of processing grant and awards, working directly with funding agencies as needed, monitoring expenditures on grant accounts, and providing support for faculty and staff.
Department Specific Responsibilities
- Serves as the liaison with O'Neill faculty, staff, and researchers and other external agencies.
- Processes financial transactions in University systems and monitors tracking of fiscal accountability measures, such as cost share, salary, etc.
- Reconciles accounts on a monthly basis and trouble-shoots financial processing errors to ensure compliance with University and grant/award specific policies and guidelines.
- Collaborates with internal teams to gather necessary information, monitors application progress, and manages deadlines and budgets.
- Maintains accurate records of applications and awards.
- Facilitates all aspects of the contract and grant process through discussions and correspondence with sponsor officers, faculty, staff, researchers, and other administrative units at IU throughout the life of the project.
- Advises faculty and staff on IU's proposals process and policies, budgeting policies, and financial policies and procedures.
General Responsibilities
- Acts as point of contact for faculty, staff, researchers, and external agencies for grants and awards administration.
- Assists by reviewing standard (i.e. non-complex) grants and/or awards; resolves conflicts and facilitates grant revisions as needed through discussions and correspondence with agency officers and legal personnel, university counsel, faculty and staff researchers, and other administrative and programmatic units throughout the life of the award.
- Receives and assists with processing standard awards from external agencies; confirms all award terms and conditions; contacts funding agencies for clarifications and or discussions of terms and conditions; coordinates with departments to establish cost-share sub-accounts; assists with monitoring expenditure transactions on grant accounts for allowability, allocability, reasonableness, and financial compliance with university, state, federal, and agency requirements, and allows or disallows the transactions accordingly; provides guidance to the faculty and departmental administrators on allowable grant expenditures and relevant federal and agency guidelines.
- Assists in establishing university accounts and budgets, monitors/reviews grant expenditures posted to those accounts, upholds agency policies and award documents to ensure compliance with spending and grant administration guidelines; assists with final review and closeout of expired accounts.
- Provides support for faculty and staff on the research administration process, budgeting policies, award terms and conditions, and financial policies and procedures; assists faculty and staff in identifying documents or forms needed in connection with pending or funded projects.
- Makes recommendations to improve grant and award administration processes and policies to ensure efficiency and compliance in operations; maintains various grant administration content (such as policies, guidelines, and/or processes) and updates as needed (may include web content).
- Provides other various administrative support, participates in various committees, and assists with special projects as needed.
Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required - Bachelor's degree (preferably in research related field)
WORK EXPERIENCE
Preferred - Some prior experience in related field
SKILLS
Required - Proficient communication skills
- Maintains a high degree of professionalism
- Demonstrates time management and priority setting skills
- Demonstrates a high commitment to quality
- Possesses flexibility to work in a fast paced, dynamic environment
- Highly thorough and dependable
- Possesses a high degree of initiative
- Ability to build strong customer relationships
Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location Bloomington, Indiana
Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification Career Level: Mastery
FLSA: Nonexempt
Job Function: Research
Job Family: Research Administration
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.
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