Job Description The Leahy Institute for the Environment at Saint Michael's College invites applications for the Grant & Program Administrator position. This position will provide crucial administrative support for a vibrant and growing team at Saint Michael's. This position includes the coordination of large federal grant administration, flagship programming and special projects, advisory board coordination, and annual report data collection.
Responsibilities include, but are not limited to:
- Maintain Director's schedule including a balance of meetings, teaching, and project work time and assisting with forecasting project timelines for the many initiatives of the Director.
- Financial and budget planning monitoring and reconciling purchases and invoices including coordinating purchases to support Institute programming, speaker travel, and forecast spend down for grant assisted programs.
- Serve as the primary coordinator for flagship and external partnership events (i.e., Lecture Series, High School Student Visit program, Admissions & Alumni programming, etc.)
- Manage the planning of the Advisory Board including annual calendars, activity plans, agenda, minutes and follow-up.
- Prepare and edit drafts of the Advisory Board agendas, notices of meetings, meeting materials, meeting minutes, and follow-up.
- Record and track all Advisory Board recommendations and work closely with the Director to develop work plans and projects if recommendations add to the work of the Institute.
- Collect and organize data for annual reports for the college administration and grant reporting partners.
- Participate in Institute and campus-wide learning opportunities to further develop awareness, skills, and knowledge for supporting and fostering inclusion and belonging for students and colleagues.
- Understand and carry out duties consistent with the College's Edmundite Mission.
- See the value of cultural, ethnic, gender, and other individual differences in people. Help to create an environment of learning about, valuing, encouraging, and supporting differences.
For a full job description, please click here.
Benefits include health, dental, vision, employer-paid life and disability insurance, voluntary life, critical illness and accident insurance options, parental leave, flexible spending accounts (healthcare and dependent care), 401(k), generous paid time off, paid holidays, employee and dependent tuition benefits, employee and family assistance program, well-being programs and opportunities, discounted gym membership, paid volunteer time, use of the athletic facilities and the library, and countless opportunities to attend presentations, lectures, and other campus activities.
Requirements: Applicants must have the following:
Education and Work Experience: - Bachelor's degree required
- 3 - 5 years' experience in administrative support or related functions managing highly confidential and sensitive information
- Prior experience with educational settings and project management processes and software preferred
- Experience with drafting and editing correspondence and proficient use of grammar, spelling, and punctuation
Knowledge, Skills and Abilities: - Ability to convey decisions regarding the time and priorities of the Director with tact and courtesy
- High level of organizational and planning ability; detail and deadline-oriented
- Ability to exercise discretion and independent judgement
Analytic Skills: - The ability to assess the purpose and details of multiple projects from the overall goals to detailed steps to success
Language and Literacy Skills: - Reads and interprets a wide range of information
- Regularly listens to questions, responds, and problem solves
- Speaks to individuals and small groups effectively
Computer/Technology Skills Required: - Proficient with Microsoft Office products, especially Word and PowerPoint and other applications, including MS Teams, Canva, ClickUp (or other PM software). Experience with LinkedIn, Canvas and Handshake platforms are a plus.
An offer of employment will be contingent upon the successful completion of a driving record and background check and continued availability of grant funding.
Application Instructions: Please be prepared to attach the following documents after clicking on Apply Now button:
- Resume
- A cover letter that includes a statement of how your skills and experience would contribute to the Leahy Institute for the Environment's commitment towards Saint Michael's College becoming a more culturally responsive and inclusive community.
Our lived experience impacts how we self-assess our skills, experience, and qualifications. In particular, data and statistics have shown that candidates who are BIPOC, LGBTQ+, women, people from working-class backgrounds, people with disabilities, and others with minoritized and marginalized identities may not apply to jobs when they do not believe they meet 100% of the requirements and expected responsibilities listed in the job descriptions. Some responsibilities and skills are teachable and can be learned on the job. If you can imagine yourself in this position, bringing value to our students and community and meeting most of what we are looking for, please apply.
For full consideration, please submit application materials by
March 14, 2025. The position remains open until filled.
About Us Saint Michael's College delivers a world-class education in a beautiful Vermont setting. Our close community allows students to form strong and enduring relationships with one another and with accomplished faculty and staff, providing an ideal learning environment where they have the space and support to challenge themselves and their peers. A fully residential college located minutes from Burlington, Saint Michael's offers an unparalleled mix of academic, spiritual, cultural, service, and wilderness experiences.
Saint Michael's is among the elite ranks of only 286 colleges and universities nationwide allowed to host a Phi Beta Kappa national honor society chapter on campus and is ranked 3rd in Best Colleges in Vermont by Niche, a popular college ranking website. In 2022, Saint Michael's was once again named by The Princeton Review as one of the Best 388 Colleges, one of the Best Green Colleges, and one of the Best Northeastern Colleges. Situated next to Lake Champlain and the Green Mountains, nearby Burlington, Vermont, consistently ranks as one of the best places in America to live. This includes America's 10 Great Places to Live (Kiplinger's), Top 10 Cities for Outdoor Recreation (Outside Magazine), Top 10 Small Cities for State of Well-Being (Gallup-Healthways), Top 10 Tech Hubs in the U.S. (Forbes), Top 5 Healthiest Places for Women in America (Self Magazine), Top 10 Greenest Cities in America, and Top Public Square in America (USA Today). It was also recently named a "climate haven" and ranked in the 10 Best Places in America to Live for Climate Resilience.
At the heart of our Edmundite Catholic mission is a belief that experiencing new perspectives, cultures, traditions, and ideas helps us become fuller, more compassionate people. As a Catholic higher education institution with a social justice mission, we are called to be even more intentionally inclusive, celebrating the complexity and individuality that each person brings to our community. Each of us at Saint Michael's carries an obligation to ensure all students, faculty, and staff encounter a welcoming, supportive, and inclusive environment.
Building a culture of inclusion is an ongoing and evolving journey. We are continually striving to ensure our processes, policies, and behaviors support and encourage diversity, meeting the needs of all individuals, especially those from historically underrepresented and marginalized groups. Saint Michael's College's vision of inclusion and diversity embraces not only racial and ethnic identities but also gender, age, religion, language, ability/disability, sexual orientation, socioeconomic status, military service, geographic origin, and first-generation/multi-generation college experiences.
Saint Michael's College is committed to a policy of equal employment opportunity, in compliance with applicable provisions of state and federal law that prohibit discrimination in employment on the basis of race, color, sex (including pregnancy and pregnancy-related conditions), gender, gender identity, age, ancestry, national origin, place of birth, citizenship status, ethnicity, religion, creed, sexual orientation, gender expression, veteran or current or prospective military service status, HIV-positive test result status, genetic information, physical or mental disability, crime victim status, or any other legally protected characteristic, as such characteristics and prohibitions are defined by applicable law. The College will not rely inappropriately on such characteristics, or upon related stereotypes or biases, in making employment-related decisions. Also, unless doing so would result in an undue hardship or otherwise would not be required by applicable law, the College will make reasonable accommodations for qualified individuals with known disabilities, as well as any employee who is limited in their ability to perform the functions of their job because of pregnancy, childbirth or a medical condition related to pregnancy or childbirth.
To learn more, visit smcvt.edu