Our Company: North Carolina FC Youth (NCFC Youth) is a non-profit youth soccer organization home to more than 16,000 players (ages 2.5-19) and their families each year. Through full-service programming, NCFC Youth offers youth soccer for all levels of play - from Recreation and outreach programs up to the highest levels of elite competition. In addition, NCFC Youth hosts tournaments, camps, and other events to ensure the best player development opportunities.
NCFC Youth's on and off field operations are supported by more than 1,700 personnel including full-time staff, seasonal coaches, and volunteer coaches. In collaboration with the professional North Carolina Football Club, home to NC Courage (NWSL) and North Carolina FC (USL Championship), NCFC Youth is the largest youth-to-professional club in the country and offers a pipeline of player development including U-23s, amateur & academy contracts, and professional contracts in addition to coaching development opportunities.
Since 1974, we have been living our mission of providing positive, high quality soccer opportunities at all levels of play for youth and their families and serving as a valuable community partner. NCFC Youth takes strides to accomplish this through living out our core values of fun, excellence, community, innovation, and passion.
The Position: The Events and Administration Coordinator is responsible for supporting the execution of the club's key administrative processes and assisting the club across all tournaments and events. This position can include coaching up to 2 teams as assigned by the Director of Soccer.
Essential Functions:
Events Coordinator
- Assists tournaments with incoming email requests, questions, and Online Check-In support during the Showcase Series timeframe.
- Manages the setup and teardown procedures for all sites during NCFC Youth tournaments.
- Supports other directors as needed for special events, including but not limited to the Golf Tournament, Tryouts and Shield Award.
- Manages event vendor relationships and recruitment for NCFC Youth's Vendor Village, including outreach, onboarding, and on-site coordination to ensure a diverse and engaging experience for attendees.
- Coordinates and executes food and beverage orders for events, including tournaments, tryouts, and NCFC Youth special events, ensuring timely delivery, budget alignment, and positive partnerships with local vendors.
- Expected to attend and support NCFC Youth special events, including Tryouts, Marketing and Fundraising events, and Showcase Series.
Administration Coordinator
- Provides Playmetrics and other technical support to Directors and families as needed.
- Creates and manages the buildout of available Programs and Packages in Playmetrics.
- With the Director of Administration creates Team Assignments and assists soccer staff with the placement of players into Tryout Team Assignments and future season teams.
- Provides and builds reports on a regular basis, including Competitive Program registration, Team Invite registrations, referee assigning reports, and other custom reports as requested.
- Manages a Monthly/Yearly Calendar of events and administrative deadlines.
- Performs other incidental and related duties as required and assigned.
- Supports the Scheduling Manager with the weekly upkeep of game schedules and results in Playmetrics.
Qualifications/Competencies:
- Bachelor's Degree or higher preferred
- Degree in Sport Management, Event Management, Hospitality, or similar field preferred
Knowledge, Skills, & Abilities
- Excellent organizational skills,
- Ability to efficiently multitask to meet deadlines for various programs,
- Experienced in using Microsoft Office applications, including Excel, Word, and Outlook,
- Timely in communication and responsiveness,
Job Type Requirements:
- Full-time; salaried position.
- Typical weekday hours are 9am - 5pm, but it is expected that this individual will work remotely as needed and put in extra hours inside and outside the office to fulfill all job requirements.
- Event hours vary but may require an extended commitment (10-12+ hour days) on-site at facilities.
Work Environment/Travel/Physical Demands:
- While performing the duties of this job, the employee is regularly required to talk or listen. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
- Most of this person's job is conducted in the office, but occasionally, work will require this employee to attend outdoor youth sporting events during all seasons, including extreme temperatures and inclement weather, to fulfill job responsibilities and event support.
- Physical demands: bending, sitting, lifting, and event set-up.
Background Requirements
- Requires a background check upon offer, along with continued annual background checks.
Affirmative Action Plan/Equal Employer Opportunity:
- NCFC Youth provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
- This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.