We are looking for a highly organized, detail-oriented Full-Charge Bookkeeper to oversee all financial and administrative functions of our organization. This role encompasses full-cycle bookkeeping, job costing, HR support, accounts payable/receivable, and cash management. The ideal candidate will have strong accounting software experience (preferably Sage Paperless Construction), excellent multitasking abilities, and the initiative to improve processes and maintain financial accuracy.
Key Responsibilities:
General Accounting & Financial Management:
- Manage all financial transactions including bank reconciliations, general ledger accuracy, journal entries, and financial reporting.
- Maintain updated records of contracts, budgets, tax filings, and financial statements.
- Ensure timely and accurate processing of invoices, checks, and payroll.
- Prepare balance sheets and other financial reports.
- Set up and maintain job costing data and ensure accuracy.
Accounts Payable:
- Enter and review invoices, verify pricing, and coordinate tax adjustments with vendors.
- Process weekly AP checks and manage vendor setup and statement reconciliations.
- Upload, enter, and export invoices via Sage Paperless Construction.
- Reconcile and file monthly credit card statements.
- Maintain organized filing of payables and check stubs.
Accounts Receivable:
- Prepare monthly AIA billing and manage project-specific billing processes.
- Track project worksheets, percent-to-bill data, and send pencil copies to GCs for approval.
- Enter invoices according to sales tax status, customer, and job specifics.
- Input change orders into electronic files and accounting systems.
- Monitor aged trial balances, follow up on past-due accounts, and process incoming payments.
- Maintain organized AR documentation in job-specific folders.
Cash Management & Tax Compliance:
- Reconcile payments and bank statements monthly.
- Prepare and file monthly sales tax returns and quarterly PTET taxes.
Human Resources & Administrative Support:
- Manage onboarding for new hires, update company policies and procedures, and coordinate benefits and renewals.