The Front Office Clerical Administrator is responsible for reception and front office administrative work. This role will work in collaboration with the A/P department and assist with light A/P duties as needed. This is an on site role that will be located in our Aliso Viejo corporate office.
Essential Job Duties Will Consist Of (but not limited to):
- Daily mail pick up and distribution
- Create FedEx labels for checks and other packages
- Receive and distribute all packages (UPS, FedEx, certified mail)
- Returned checks: scan to AP team and follow up with appropriate people, mail out corrected checks
- Mail Patient Refunds and Co-management checks (weekly)
- Daily check AP inbox; distribute to the AP team accordingly
- Assist with incoming visitors to the support center
- Assist all departments with any front office needs
- Prepares checks to be mailed and/or otherwise distributed
- Communicates with vendors about past due payments, account inquiries, missing invoices, etc.
- Researches and resolves issues associated with outstanding and lost checks
- Strong prioritization and multi-tasking skills, staying effective under accelerated deadlines
- Must be flexible and able to adjust schedule to various demands driven by dynamic business environment; fast learner
- Strong organizational skills, attention to detail and proven experience meeting deadlines
- Assist with other items as needed
Job Requirements:
- High School Diploma or GED required
- 3+ years of experience in similar role
- Dependability and Self Driven