Front Office Administrator

SUMMARY

The Front Office Administrator provides administrative support for all departments and must work well with all department employees. The admin will give great attention to detail, coordinating receptionist duties, being the friendly face of the company welcoming guests and directing them appropriately. This is an hourly paid position of up to 38 hours per week and eligible for overtime.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Administrative Receptionist & Clerical

1. Professionally answers incoming telephone calls, determines the purpose of callers and forwards calls and messages to appropriate personnel or department.

2. Answers questions about organization and provides callers with address, directions, and other information.

3. Maintains a professional, friendly, and hospitable presence in all internal and external interactions.

4. Provides general clerical and administrative support, performs general administrative functions including photocopying, scanning, mail distribution and bulk mailings.

5. Creates directional signage for daily event patrons that is posted throughout the conference center.

6. Assists with various event related duties as needed.

7. Data entry into booking software.

8. Client insurance and W-9 data entry and filing.

9. Accepts cash and credit charge payments.

10. Prepares thank you letters and post event surveys, reports, and signage and other various documents and spreadsheets as needed.

11. Maintains cleanliness of general office area and workspace. Ensures conference board rooms are clean before and after all meetings.

12. Assists with upkeep and organization of the admin office storage room.

13. Maintains company confidentiality and proprietary information.

14. Punctual attendance during regularly scheduled hours. Must be available to work occasional evening events including some weekends and holidays as needed.

15. A Must have dependable transportation to and from work.

16. Other duties as assigned.

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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.