A global financial firm is seeking a professional, polished, and proactive temporary Receptionist to serve as the front-facing representative of its New York City headquarters. This full-time, on-site role is part of the Corporate Services - Facilities function and plays a key role in promoting a seamless, client-centric workplace experience. The ideal candidate has experience in front office reception and facilities coordination, with strong interpersonal skills and the ability to thrive in a fast-paced, highly visible role.
Key Responsibilities
- Serve as the first point of contact for all guests, employees, and clients; greet and direct visitors professionally
- Cover the front desk from 8:00 AM to 5:00 PM with a 1-hour lunch break
- Manage incoming calls via the switchboard and provide wayfinding and hybrid workspace support
- Maintain reception and adjacent meeting rooms to ensure consistent readiness and cleanliness
- Support office events, including occasional after-hours coordination (2-6 times per month)
- Assist with facilities-related tasks including visitor registration, internal signage, office supply ordering, and vendor coordination
- Manage meeting room scheduling and daily operations using internal facilities platforms
- Liaise with building management and register guests for security clearance and access
- Participate as an active member of the Life Safety Team, including emergency response and drill leadership
- Assist with office deliveries, messengers, and courier coordination
- Provide general administrative support (expense reports, travel booking, ad hoc projects)
- Serve as owner and administrator for visitor management and desk reservation systems
Qualifications
- 2+ years of front office or receptionist experience in a corporate setting; experience with facilities support strongly preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Strong verbal and written communication skills with a polished, professional demeanor
- Excellent multitasking and organizational skills
- Client-centric, proactive mindset with the ability to troubleshoot and manage priorities
- High level of discretion, dependability, and collaboration across teams
- Experience with AV equipment and facilities management systems a plus
- Minimum of an Associate's Degree