Front Desk Receptionist

New York, New York

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A global financial firm is seeking a professional, polished, and proactive temporary Receptionist to serve as the front-facing representative of its New York City headquarters. This full-time, on-site role is part of the Corporate Services - Facilities function and plays a key role in promoting a seamless, client-centric workplace experience. The ideal candidate has experience in front office reception and facilities coordination, with strong interpersonal skills and the ability to thrive in a fast-paced, highly visible role.


Key Responsibilities

  • Serve as the first point of contact for all guests, employees, and clients; greet and direct visitors professionally
  • Cover the front desk from 8:00 AM to 5:00 PM with a 1-hour lunch break
  • Manage incoming calls via the switchboard and provide wayfinding and hybrid workspace support
  • Maintain reception and adjacent meeting rooms to ensure consistent readiness and cleanliness
  • Support office events, including occasional after-hours coordination (2-6 times per month)
  • Assist with facilities-related tasks including visitor registration, internal signage, office supply ordering, and vendor coordination
  • Manage meeting room scheduling and daily operations using internal facilities platforms
  • Liaise with building management and register guests for security clearance and access
  • Participate as an active member of the Life Safety Team, including emergency response and drill leadership
  • Assist with office deliveries, messengers, and courier coordination
  • Provide general administrative support (expense reports, travel booking, ad hoc projects)
  • Serve as owner and administrator for visitor management and desk reservation systems

Qualifications

  • 2+ years of front office or receptionist experience in a corporate setting; experience with facilities support strongly preferred
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
  • Strong verbal and written communication skills with a polished, professional demeanor
  • Excellent multitasking and organizational skills
  • Client-centric, proactive mindset with the ability to troubleshoot and manage priorities
  • High level of discretion, dependability, and collaboration across teams
  • Experience with AV equipment and facilities management systems a plus
  • Minimum of an Associate's Degree

Date Posted: 27 May 2025
Job Expired - Click here to search for similar jobs