Saltz Michelson Architects (SMA) is an award-winning architectural firm providing a full range of architectural design and comprehensive planning services, and is seeking a responsible Front Desk Receptionist.
This candidate will be assisting in administrative functions, supplies, typing, all incoming and transferring of phone calls, office organization to include reception and common areas and coordination with contracted maintenance companies.
Administrative Functions
- Administrative support and receptionist functions, including but not limited to;
- Greet visitors and employees.
- Incoming/transferring of phone calls.
- Supplies inventory
- Incoming and outgoing mail and transmittals
- Filing and maintaining project information and documents
- Office organization to include reception, kitchen, conference rooms and common areas
- Assistance on company events
- Coordination with contracted maintenance companies.
- Administrative support to all team members;
- Contract administration, proposals, and project documents
- Organize and maintain office wide forms, templates and standards;
- Assist on scheduling meetings and maintain conference room calendars.
- Organize and maintain electronic project files and records;
- Act as a liaison between Clients, Vendors and Architects;
- Assist with marketing on social media, newsletter, client contact and business development pursuits
- Assist the Accounting Department on administrative roles as needed.
REQUIREMENTS
- Minimum 3 years of similar experience
- Superior skills in Microsoft PowerPoint, Word, Outlook and Excel are required
- Excellent grammar, spelling, typing and formatting skills with strict attention to detail
- Strong communication and interpersonal skills
- Organizational skills including prioritization and time management
- Professional appearance and manner
- Positive, enthusiastic and proactive demeanor with the ability to work and contribute to a team environment
- High School Diploma Required
- Associate's degree in Business Administration or related field a +
Salary will be commensurate with experience.