This position will be a 4-6 week temporary assignment 3+ years of Corporate Front Desk experience required Description:
Prepares a variety of correspondence on own initiative from drafts or verbal instruction, such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms, etc., following standard procedures, and responds to inquiries
- Receives, screens, and routes incoming telephone calls; places calls, receives visitors, arranges appointments, and maintains a calendar; coordinates travel arrangements and meetings; prepares agendas and materials for presentations; takes and prepares meeting minutes; distributes incoming mail, faxes, and other communications
- Maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices and maintains current expense records against budgeted dollars; provides administrative assistance to the management team by compiling data and developing the department's budget; submits travel and other expenses for payment or reimbursement
- Maintains effective and accurate filing systems that provide a quick reference database of records, including but not limited to, staff personnel records, time sheets, and statistical and financial reports that show the department's accomplishments, productivity levels, operating cost, etc.; releases information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records
- Provides administrative support related to the operational functions of the department as required
Requirements
- Completed High School Diploma or equivalent. Associate's Degree preferred.
- 3+ years of Corporate Front Desk experience required