Our client, a prominent venture capital firm, is seeking a Front Desk Coordinator/ Admin Assistant to support their office in the Flatiron district. The ideal candidate will be highly organized, coordinated, and personable.
Job Details-
Company: Venture Capital Firm
Position: Front Desk Coordinator/ Admin Assistant
Location: Flatiron district, New York (5 days in office)
Hours: 9:00am - 5:30pm with potential for overtime
Salary: $75-90K (DOE) plus paid overtime + bonus and benefits package
Bachelor's Degree: Required
Responsibilities-
- Maintain a clean and welcoming front desk area.
- Greet guests, offer beverages, and direct them to conference rooms.
- Answer calls, manage mail/packages, and coordinate room bookings.
- Oversee conference room schedules, Zoom meetings, and on-site office support.
- Assist with catering, meeting setups, and support for Board or in-person events.
- Provide support to junior team members with calendars, expenses, and travel.
- Assist visiting executives and offer backup for administrative team members.
- Help the Office Manager with projects, IT system implementations, and supplies distribution.
- Monitor office supplies and ensure equipment is functional.
Requirements-
- 3+ years in reception or office admin in a professional services setting.
- Strong communication, phone etiquette, and attention to detail.
- Organized, fast paced, and proficient with MS Office (Outlook, Word).
- Experience with Concur is a plus.
- Excellent customer service and problem-solving skills
- Proactive, accountable, and responsive.
- Calm under pressure, able to manage diverse personalities.
- Team player with a "no task too big or small" attitude.
- Positive, upbeat, and can-do mindset.