Front desk Administrative Assistant

SOAZ - Posting ID 4989 - Front Desk Administrative Assistant (100% ONSITE)

This position is only for Arizona residents.

Job Summary

Seeking a front desk Administrative Assistant position is responsible for handling all incoming & outgoing mail, including preparation and distribution of State of Arizona vendor and payroll warrants via US Mail, inter-agency mail and agency

pickup, managing a multi-line main phone line and screening walk up visitors.

Responsibilities

Receiving and routing an average of 100+ calls per week

Process an average of 200+ pieces of mail per day including opening & date stamping & rerouting to correct agency.

Handles confidential court documents for payroll including date stamping & distribution.

Directs division visitors including attendees of AFIS training.

Prepares an average of 2,000 warrants per day for US Mail distribution to an average of 15 agencies per day.

Reconciles an average of 10+ daily payroll handwrites for agency distribution.

Maintains an electronic spreadsheet for agency pickup tracking.

Prepares returned warrants for redistribution to agencies.

Tracking and huddle board postings, Standard Work, self-training courses,

Scanning & shredding confidential documents

Assist with preparation of items for surplus

Trains others on support functions

Distributes supplies for staff and equipment

Assist with other administrative duties.

Backup for reconciling daily vendor warrants and biweekly payroll.

Qualifications

2 Years Client Facing Experience

Front Desk Experience

Google Workspace

Customer service, including the public.

Creating business relationships with agencies.

Communication, verbal & written.

Effective Time Management.

Effective multi-tasking

Trouble shoot equipment issues

Reconcile documents

Handle confidential materials

ability to learn and conduct other administrative tasks as requested