Front Desk Administrative Assistant
Location: Miami, FL, ZC 33169
Employment Type: Full-time
Salary: $16 - $20 per hour (commensurate with experience)
English 100% Conversational/ native
Spanish 80% Conversational
Company Overview:
Vierge Group is a global company specializing in designing customized technological solutions, with a presence in Hong Kong, Chile, Colombia, Peru, the United States, Venezuela, and Mexico. We are dedicated to integrating the latest technologies to meet the specific needs of our clients, offering innovative solutions in payment systems, digitalization, and the use of artificial intelligence.
Job Summary:
The Front Desk Administrative Assistant serves as the first point of contact for Vierge Group, managing front desk operations and providing administrative and financial support. This role is ideal for candidates with strong organizational skills and a proactive approach to problem-solving. Students currently enrolled in college or associate graduates are encouraged to apply. Knowledge of accounting is a valuable plus.
Key Responsibilities:
- Reception Duties:
- Greet and welcome visitors in a professional and friendly manner.
- Answer and direct incoming phone calls to the appropriate personnel.
- Maintain a clean and organized front desk area.
- Administrative Support:
- Coordinate travel arrangements, including booking flights, hotels, and other accommodations.
- Process online payments and maintain records of transactions.
- Assist in scheduling meetings, appointments, and conference calls.
- Prepare and edit correspondence, reports, and presentations.
- Accounting Assistance:
- Record basic financial transactions in the system.
- Support the finance team in maintaining accurate and updated records.
- Assist in reconciling accounts and processing invoices.
- Office and Team Support:
- Collaborate with the Director of Finance and Vice President on administrative and operational tasks.
- Monitor and order office supplies as needed.
- Assist in organizing company events and meetings.
- Handle any other office-related tasks to support overall efficiency.
Qualifications:
- Current college student or associate in arts (AA), or related field.
- Knowledge of administrative processes; basic accounting knowledge is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Bilingual (Spanish/English) Excellent verbal and written communication skills.
- A professional demeanor and ability to maintain confidentiality.
- Proactive and adaptable, with a willingness to learn new skills.
Benefits:
- Competitive hourly wage based on experience.
- Opportunities for professional development and career advancement.
- Comprehensive benefits package.
- PTO & Vacation
- Other benefits could be apply.