Working Title: Forfeiture and Administrative Coordinator / State Prog Admin Job Class: State Program Administrator Agency: Public Safety Dept - Job ID : 85228
- Location : St. Paul
- Telework Eligible : No
- Full/Part Time : Full-Time
- Regular/Temporary : Unlimited
- Who May Apply : Open to all qualified job seekers and DPS employees eligible to bid. Eligible bidders (permanent, classified employees in the same job classification) should apply through self-service and confirm their bid by emailing by 11:59 PM on 04/07/2025.
- Date Posted : 04/01/2025
- Closing Date : 04/14/2025
- Hiring Agency/Seniority Unit : Public Safety Dept / Public Safety-MAPE
- Division/Unit : Central Office District 2000 / State Patrol Adm Support Staff
- Work Shift/Work Hours : Day Shift
- Days of Work : Monday - Friday
- Travel Required : No
- Salary Range: $23.63 - $34.18 / hourly; $49,339 - $71,367 / annually
- Job Class Option : Forfeiture Program Coordinator
- Classified Status : Classified
- Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE
- FLSA Status : Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities : Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position exists to provide administrative and technical support to operation Majors, Headquarters Business Manager, and the forfeiture program of the Minnesota State Patrol. The forfeiture and administrative coordinator perform administrative and technical duties for the forfeiture program and office duties enabling the upper levels of State Patrol Management to function effectively.
The purpose of this classification is to perform administrative and technical functions which include, but are not limited to, ensuring adequate information is communicated to district forfeiture coordinators, serving as agency expert regarding forfeiture policy and best practices, reviewing closed forfeiture files to prepare for data submission, provide customer service by answering questions and providing appropriate information, reconciling VISA logs, managing mail, maintain and/or creating of files, operate general office equipment, order and/or maintain office supplies. This position serves as backup for deposits and ODMAP.
This position plays a key role in the day-to-day functioning of State Patrol Headquarters and all its personnel.
Minimum Qualifications - Experience: At least two (2) years of experience in a role that involves specialized knowledge or provides administrative, paraprofessional, or technical support. An associate's degree may substitute for six months of experience, and a bachelor's degree may substitute for twelve months.
Key Skills and Abilities:
- Time Management & Organization: Ability to handle multiple tasks, prioritize effectively, and stay organized in a fast-paced environment, ensuring deadlines are met despite frequent interruptions.
- Communication & Customer Service: Strong written and verbal communication skills to interact effectively with both internal and external stakeholders, including answering phones, responding to emails, and providing timely, accurate responses. Must be able to write clear correspondence and reports with proper grammar, spelling and punctuation.
- Database, Documents, and Records Management: Knowledge of standard computer software program for word processing, spreadsheets, and databases sufficient to create, modify, and protect files. Skills in database management sufficient to set up and run basic queries, review and analyze data, and identify problem areas which may include data, formulas, or security. An ability to create, file, retrieve, and destroy electronic records according to retention schedules.
- Spreadsheets: Skills in using advanced spreadsheet features, such as formula creation, to manipulate and sort data, and an ability to teach others how to create and use spreadsheets effectively.
- Accounting & Analytical Skills: Skills in accounting sufficient to reconcile differences between invoices, receipts, and purchase orders, and assess needs based upon data and events affecting the account.
Preferred Qualifications - Experience & Knowledge of Legal and Policy Frameworks: Experience interpreting and explaining complex statutes, laws, policies, and procedures, with particular knowledge of state government operations and forfeiture laws. Ability to apply this understanding to process forfeiture related claims and solve complex problems.
- Experience with State Systems & Data Analysis: Familiarity with the State of Minnesota's Statewide Integrated Financial Tools (SWIFT) system and SWIFT Data Warehouse, along with advanced experience in MS Excel to create databases and conduct data analysis.
- Organizational Knowledge: Understanding of the Minnesota State Patrol (MSP) structure, policies, and procedures, as well as the legislative process, program budgets, and relevant laws and regulations that govern department functions and personnel.
Physical Requirements Very Light: Requires occasionally moving and transporting such articles as file folders and small tools. May need to maintain a stationary position for long periods of time while carrying out job duties.
Additional Requirements This position requires successful completion of the following:
It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components:
- Criminal History Check
- Reference Check
- Fingerprints (MNJIS)
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at or email . Please indicate what assistance is needed.