FOIA and Policy Administrative Support Specialist

FOIA and Policy Administrative Support Specialist

Job no:
Work type: Wage (Hourly)
Location: Henrico, Virginia
Categories: Administrative Services, Public Safety

Title: FOIA and Policy Administrative Support Specialist

State Role Title: Admin & Office Spec III

Hiring Range: $25.00 - $30.00 (Commensurate with Experience)

Pay Band: 3

Agency: Dept of Labor and Industry

Location: Dept of Labor and Industry

Agency Website:

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Labor and Industry (DOLI) is seeking a detail-oriented and mission-driven professional to join our team as a FOIA and Policy Administrative Support Specialist. In this role, you will support the processing of Freedom of Information Act (FOIA) requests and provide essential administrative assistance to the Director of Policy and Planning on all matters related to VOSH policy development and implementation. This position is a unique opportunity to engage in meaningful work that supports transparency, accountability, and workplace safety across the Commonwealth. This is part-time position without benefits. The incumbent is expected to work up to 29 hours/week, 1500 hours/year.

Why Join DOLI?

This position offers a valuable opportunity to develop subject-matter expertise in FOIA law, support impactful policy work, and contribute to the mission of protecting worker safety across Virginia. You'll be joining a team committed to excellence, service, and the advancement of public trust.

FOIA Support (60%)

• Review, redact, and sanitize VOSH and departmental records in response to FOIA requests.

• Ensure all redactions comply with the VOSH Administrative Regulations Manual, the FOIA Act, and agency policies.

• Prepare accurate and legally sound response correspondence outlining withheld information and legal justification.

• Maintain confidentiality of protected information and ensure timely, accurate, and legible responses.

• Track and meet statutory deadlines using the agency's FOIA procedures.

Policy and Administrative Support (40%)

• Provide administrative assistance to the Director of Policy and Planning on all VOSH policy initiatives.

• Draft, edit, and organize a range of policy documents and internal communications.

• Respond professionally to inquiries from internal staff, attorneys, public officials, employers, employees, and other stakeholders.

• Maintain and update FOIA request data in the IMIS system, ensuring accuracy and compliance with statutory timelines.

• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) for document management and reporting.

Minimum Qualifications

Demonstrated ability to:

• Learn and apply FOIA laws, VOSH policies, and procedures.

• Interpret and follow legal, policy, and regulatory documentation.

• Communicate clearly and effectively with internal and external stakeholders.

• Maintain high standards of confidentiality and accuracy under tight deadlines.

• Navigate civil litigation-related documents and processes.

Additional Considerations

• Paralegal certification or training is preferred.

• Previous experience supporting FOIA processes or legal/policy documentation in either government or private sector is a plus.

Special Requirements:

• Possession of a valid driver's license at the time of hiring or within 30 days of hiring. Position is subject to annual driver's license record check.

• The selected candidate must pass a criminal background investigation.

Special Instructions:

To apply, you must submit a completed State of Virginia Application for Employment at . A resume can be attached within the state application. The application and/or resume must be completed in a comprehensive manner and reference all pertinent knowledge, skills, and abilities as well as any training and experience that relates to the position. You must also provide your education on your state application. Interview candidates may be required to demonstrate the skills and abilities necessary for satisfactory performance of work. Mailed, faxed, or e-mailed applications and/or resumes will not be accepted or considered.

Virginia Department of Labor and Industry does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., Lawful Permanent resident, or an alien authorized to work in the United States.

The Department of Labor & Industry is committed to the goal of equal employment opportunity, with the intention that every employee and applicant for employment shall have an equal opportunity to be judged on the basis of their fitness and merit to participate in the terms, conditions, privileges, and benefits of employment. All candidates are afforded opportunities without regard to race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability.

DOLI Human Resources will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application and/or interview process. If any assistance is needed when applying online, please contact DOLI at .

Contact Information

Name: Human Resources

Phone: No Phone Calls

Email:

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Advertised: 10 Jun 2025 Eastern Daylight Time
Applications close: 18 Jun 2025 Eastern Daylight Time

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