Floral Department Administrative Specialist

Job Description

Purpose
Perform a range of specialized administrative tasks that support the floral merchandising division. Utilize a variety of platforms to manage and enter data.
Job Responsibilities and Accountabilities

• Reports to Division Sales Manager

• Maintains complex records across various platforms

• Responds to inquiries in area of responsibility i.e.: vendor communication, store communication

• Updates information and reports using MS Office applications

• Creates and maintains department documents and merchandising plans

• Act as liaison between vendor and procurement and merchandising

• Generates weekly store bulletins and guides as needed

• Maintains data pertinent to items within the Floral category

• Creates and modifies presentations

• Supports and implements Company policies and procedures

• Develops and maintains positive working relationships with Company personnel, suppliers, and the community in general

• Performs other job related duties and special projects as required and assigned
Job Requirements
Relevant Experience, Education, Certification, Knowledge, Skills and Abilities

• High school diploma or equivalent

• Excellent office skills and able to work in a fast-paced environment

• Solid computer skills and proficient MS Office applications (Excel, Word, PowerPoint)

• Detail oriented, highly organized with a keen ability to multitask

• Ability to work with sensitive data and adhere to deadlines

• Possess excellent written and verbal communication skills to foster relationships with vendor partners
Physical Environment

• Most work is performed in a temperature-controlled office environment

• Incumbent may sit for long periods of time at desk or computer terminal

• Incumbent may use calculators, keyboards, telephone, and other office equipment in the course of normal workday

• Stooping, bending, twisting, and reaching may be required in completion of job duties

The above statements are intended to describe the general nature of the work performed by the employees assigned to this job. All employees must comply with Company policy and applicable laws. The responsibilities, duties and skills required of personnel so classified may vary within each department and/or location.