Fleet Administrative Services Specialist

Looking for an exciting and challenging career with a stable and secure business? Then look no further. We have an exciting opportunity available for an Administrative Services Specialist for our Fleet Department. Join the Terminix Services, Inc. family /team.

We are not just in the BUG business we're in the PEOPLE business.

Terminix Service, Inc. needs to fill an Administrative Services Specialist position for the Fleet Team in our home /corporate office in Columbia, SC. This is full time day shift Monday to Friday, 8 am - 5 pm. This position reports to the Fleet Operational Manager and works under minimal supervision. Must be dependable and reliable.

A DAY IN THE LIFE AS A CUSTOMER CARE SPECIALIST

The Fleet Administrative Service Specialist plays a pivotal role in supporting the daily operations of the fleet management team. This position involves coordinating vehicle maintenance, managing documentation, ensuring regulatory compliance, and providing exceptional customer service to both internal and external stakeholders. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Administrative Support:

Provide general administrative support to the Fleet Manager and fleet management team, including scheduling meetings, managing calendars, and handling correspondence.

Prepare and maintain detailed records, reports, and documentation related to fleet operations, including vehicle registration, maintenance schedules, and compliance records.

Assist with the preparation of presentations, reports, and other materials as needed.

Fleet Coordination:

Coordinate vehicle maintenance schedules, ensuring timely servicing and inspections in collaboration with the maintenance team.

Track vehicle availability and assist in the allocation of vehicles to meet operational demands.

Assist with the processing of vehicle registrations, renewals, and insurance documentation.

Data Management and Reporting:

Maintain accurate and up-to-date records of fleet inventory, including vehicle acquisition, assignments, maintenance history, and disposal.

Assist in generating regular reports on fleet performance, utilization, and expenses for review by the Fleet Manager.

Input and manage data in fleet management software, ensuring all information is current and accurate.

Vendor and Supplier Coordination:

Communicate with external vendors and service providers regarding vehicle maintenance, repairs, and parts orders.

Assist with the procurement of vehicle parts, supplies, and services by obtaining quotes, placing orders, and tracking deliveries.

Maintain relationships with vendors to ensure timely and cost-effective service.

Compliance and Documentation:

Ensure all fleet-related documentation is accurate, complete, and filed in accordance with company policies and legal requirements.

Monitor and track vehicle registrations, insurance, and inspection dates to ensure compliance with local, state, and federal regulations.

Assist with preparing documents and reports for audits or inspections.

Customer and Staff Interaction:

Provide support to staff regarding vehicle availability, condition, and scheduling.

Facilitate communication between the fleet management team and other departments to ensure smooth operations.

Expense Tracking and Budget Assistance:

Assist in tracking fleet-related expenses, including fuel, maintenance, and repairs.

Help the Fleet Manager monitor budget adherence and identify areas for cost savings.

Process invoices and coordinate with the finance department to ensure timely payments to vendors.

Qualifications:

High school diploma or equivalent required; associate degree in business administration, logistics, or a related field preferred.

Minimum of 2 years of experience in an administrative or clerical role, preferably in a fleet management or logistics environment.

Skills and Abilities:

Strong organizational skills with the ability to manage multiple tasks and meet deadlines.

Proficiency / competent knowledge in Microsoft Office Suite (Word, Excel, Outlook); particularly Excel.

Excellent written and verbal communication skills.

Attention to detail and accuracy in data entry and record-keeping.

Ability to work independently and as part of a team. Strong work ethic.

Competent to effectively handle multiple tasks and assignments daily with minimal supervision.

Knowledge of vehicle operations and maintenance procedures is a plus.

Valid driver's license and a clean driving record.

Ability to sit or stand for extended periods.

Occasional lifting of up to 25 pounds.

ABOUT TERMINIX SERVICE, INC.

Under the ownership of the Knox family since 1947, Terminix Service, Inc. is a locally owned, independent business with its home office in Columbia, SC. Headquartered in Columbia, SC., we provide exceptional Commercial, Wildlife and Residential Pest Control Services from 56 branches across South Carolina, western North Carolina, and the CSRA region of Georgia. We are a unique blend of a family business and major corporation. We are recognized for being among the top 10 pest control companies in the country. But don't let size overwhelm you. Our senior leadership is from the second and third generations of the Knox family. When you join the Terminix Service team, you're among family. We invest in the people and communities where our employees live and work. We are not just in the BUG business, we're in the PEOPLE business.

We believe in hiring extraordinary people and providing them with the opportunities and benefits that they need to reach both professional and personal success. As a family business, we know that our success comes from our people. Nearly half of our employees have worked with us for more than five years.

ARE YOU READY TO JOIN OUR OFFICE TEAM?

If you feel that you would be right for this Fleet Administrative Services Specialist position, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you.

Location: (29210)