Department:Family Medicine-411601
Career Area:Administrative/Clerical Support
Is this an internal only recruitment?:No
Posting Open Date :01/03/2025
Application Deadline:01/17/2025
Position Type:Permanent Staff (SHRA)
Position Title:Admin Support Specialist - Advanced
Salary Grade Equivalent:GN08
Working Title:FIT Program Support Specialist
Position Number:Vacancy ID:P020000
Full-time/Part-time Permanent/Time-Limited:Full-Time Time-Limited
If time-limited, estimated duration of appointment:Up to 18 months in duration, with possibility to extend based on availability of funds
Hours per week:40
Work Schedule:Monday - Friday, 8:00 a.m. - 5:00 p.m.
Work Location:CHAPEL HILL, NC
Position Location:North Carolina, US
Hiring Range:$45,000 - $55,000
Pay Band Information:To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .
Be a Tar Heel.:A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit:The UNC School of Medicine has a rich tradition of excellence and care. Our mission is to improve the health and wellbeing of North Carolinians, and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research. We strive to promote faculty, staff, and learner development in a diverse, respectful environment where our colleagues demonstrate professionalism, enhance learning, and create personal and professional sustainability. We optimize our partnership with the UNC Health System through close collaboration and commitment to service.
OUR VISION
Our vision is to be the nation's leading public school of medicine. We are ranked 2nd in primary care education among all US schools of medicine and 5th among public peers in NIH research funding. Our Allied Health Department is home to five top-ranked divisions, and we are home to 18 top-ranked clinical and basic science departments in NIH research funding.
OUR MISSION
Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research.
Patient Care: We will promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.
Education: We will prepare tomorrow's health care professionals and biomedical researchers by facilitating learning within innovative curricula and team-oriented interprofessional education. We will cultivate outstanding teaching and research faculty, and we will recruit outstanding students and trainees from highly diverse backgrounds to create a socially responsible, highly skilled workforce.
Research: We will develop and support a rich array of outstanding health sciences research programs, centers, and resources. We will provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our University to support outstanding research. We will foster programs in the areas of basic, translational, mechanistic, and population research.
Position Summary:The UNC Formerly Incarcerated Transition (FIT) Program is situated within the Department of Family Medicine at UNC Chapel Hill. The FIT Program is a partnership between UNC Family Medicine, the North Carolina Department of Adult Correction (DAC) (which administers the state prison system), Federally Qualified Health Centers, County Departments of Health, community-based organizations, and local reentry councils. The FIT Program coordinates with existing state and local resources to assist people coming out of incarceration with connections to essential medical services. The program hinges on Community Health Workers (CHWs) who connect eligible clients with chronic disease, mental illness, and/or substance use disorder to appropriate health care services. FIT CHWs also help clients put together comprehensive reentry plans working with local reentry partners and community resources. Similar programs have been successful in other parts of the U.S. and have decreased rates of hospitalization, emergency room use, and even recidivism. We have additional support from a national group that encourages the use of this model, the Transitions Clinic Network.
This position is responsible for providing a wide variety of administrative, research, and program support for the FIT Program. Position responsibilities include calendar and scheduling support, processing invoices, assisting with project budgets and grant reports, assisting with program activities and events, coordinating team communications, and other administrative duties as assigned by the FIT Program Manager to provide seamless administrative support services. Additional duties include support of FIT research activities, including data collection and entry, data cleaning, and assisting with Institutional Review Board (IRB) submissions, among other research related activities.
Minimum Education and Experience Requirements:High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Required Qualifications, Competencies, and Experience:- Candidates must have experience providing administrative support in a professional office environment, planning meetings, managing calendars, problem solving and working in a team environment.
- The position requires experience using various Microsoft Office applications.
- Comfortable working with culturally diverse populations.
- Candidates must demonstrate previous work experience coordinating competing priorities.
- Necessary requirements are organizational skills, attention to detail and the ability to exercise sound judgment and discretion.
- Candidates are expected to exhibit professional interpersonal communication skills, both verbal and written.
- Candidates must have the ability to maintain effective working relationships with all peers, program related personnel and faculty, demonstrating initiative, and remaining calm under pressure.
Preferred Qualifications, Competencies, and Experience:- Ability to work independently and collaboratively and have the ability to adapt quickly to a changing environment in a position with evolving duties.
- Previous experience working in a medical, community, and/or academic environment.
- Experience working on public health and/or related research projects and familiarity with regulatory requirements (i.e., Institutional Review Board (IRB .
- Prior justice system involvement or justice history preferred.
Campus Security Authority Responsibilities:Not Applicable.