Category:: Professional
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Department:: Workforce Development and Community Education
Locations:: Schenectady, NY
Posted:: Apr 29, 2025
Closes:: Open Until Filled
Type:: Full-time
Position ID:: 187763
About SUNY Schenectady County Community College:
SUNY Schenectady County Community College (SUNY Schenectady) is one of the State University of New York's finest two-year colleges located in upstate New York's vibrant and growing Capital Region, with easy access to Boston, NYC, the Adirondack and Catskill Mountains, Montreal and scenic Hudson Valley, all of which are just a few hours away. SUNY Schenectady is a premier college that provides quality, comprehensive education for transfer, career, training and workforce development to a diverse population in a student centered environment. The College offers more than 50 transfer and career programs in science, aviation, culinary, music, and liberal arts, and serves more than 5,000 students. We take pride in being an urban campus with a small town feel.
Job Description:
SUNY Schenectady County Community College is seeking a full-time Fiscal Director and Grant Administrator for our Workforce Development and Continuing Education Division. Reporting to the Vice President of Workforce Development and Continuing Education, the Fiscal Director is responsible for the overall fiscal administration of the Division of Workforce Development and Continuing Education working in tandem with Division staff and partners. In addition, the Fiscal Director has complete responsibility for the financial aspects of all the division's grants from reporting, budgeting, procurement, internal auditing, contract development and review. The incumbent does not have supervisory responsibilities.This position is partially grant-funded.
RESPONSIBILITIES
- Participate in strategic planning sessions to evaluate current division and grant progress towards meeting fiscal goals and develop additional plans for fiscal and operational growth of the Division.
- Responsible for the oversight and management of the Division's funds to ensure all expenditures are based on the proposed project and support the outcomes that were proposed and approved by funding agencies.
- Oversee Division grants payable functions, coordinate preparation of purchase orders to ensure requests are within budget guidelines and coded according to budget component and funding source
- Monitor project allocations within budget components, prepare and submit monthly or quarterly financial status reports and budget analysis as required by funding sources. Work with college's Administration and Business Office to monitor, track and reconcile flow of grant funds
- Review Banner entries monthly, prepare and input, adjust entries as needed, and report to Division staff on a monthly basis. Maintain Division computerized financial records using the College's Banner system
- Forecast division and grant expenditures and develop budget modifications as needed. Calculate expected expenditures based on existing and proposed program designs
- Assist in developing and writing proposals for grant applications and be responsible for the development of related budgets
- Develop annual Division budget in consultation with Vice President and Division staff
- Develop and provide financial assessment information for other associated project applications
- Prepare for and assist with internal, Federal, State and sponsor audits
- Develop and assist in the creation of additional courses and/or programs as needed to enhance the educational work done by the Division
- Participate in the development of educational pathways between non-credit and credit courses
- Promote consistent exchange of information in a transparent and collaborative environment. Participate in regular meetings and communications with other members of the team, and program partners in order to collaborate, monitor progress and identify issues that impact the achievement of Division's goals
- Communicate effectively with Project Director, fellow team members, SUNY Schenectady staff, partners, vendors and other stakeholders to ensure that fiscal and data management meet the Division goals and grants' contractual obligations
- Perform other related duties as assigned
Requirements:
Minimum Qualifications:
- Bachelor's degree in accounting, finance, business administration or economics.
- Minimum of five (5) years' experience in complex programs, accounting and grant management
- Demonstrated experience in working collaboratively with partner agencies or organizations to achieve unified outcomes or goals
- Experience in managerial accounting and generally accepted accounting principles
- Knowledge of accounting, finance, budgeting/forecasting processes and general business.
- Demonstrated experience in the development of complex reports and analysis using current technology and software
- Demonstrated knowledge of project management
- Demonstrated ability to work under time constraints resulting from the cyclical nature of duties and responsibilities
Preferred Qualifications:
- Demonstrated experience in education, training, healthcare or social service field
- Foundational understanding of career trends and occupations in various areas.
- Critical thinking and problem-solving skills
- Solid technology skills in desktop and web-based applications, including but not limited to the Microsoft suite
- Establish effective working relationships within a diverse environment
- Strong written and verbal communication skills
- Ability to organize information clearly and precisely
- Understanding of the sensitivity of confidential materials
- Ability to work independently and as part of a team
Special Information:
- VISA sponsorship is not available for this position
- Offers of employment will be conditional based on the successful completion of a background check and verification of official college transcripts
Additional Information:
Salary: $60,800
At SUNY Schenectady, salary is only one aspect of your compensation package.
Benefits and perks:
As a full-time team member here, you'll enjoy:
- Comprehensive health care coverage
- Dental and vision coverage
- A choice of retirement systems
- A deferred compensation program
- Professional development opportunities
- Two on-site childcare providers (dependent on availability)
- Discounted YMCA health club membership
- Plus additional savings programs and perks.
Application Instructions:
Applications Due By: Applications accepted until position is filled.
If you need a disability-related accommodation to apply to this position, please contact the Human Resources Office at or .
Applicants must submit the following documents to be considered for this position:
- Cover letter
- Resume
- Completed SUNY Schenectady Employment Application
- References: Please provide three professional references which include name, title, and contact information
CAMPUS SAFETY REPORT
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and the availability regarding the College's current campus security policies. SUNY Schenectady County Community College's Annual Security Report is available here .
SUNY Schenectady is an Equal Opportunity Employer. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United Stated and to complete the required employment eligibility verification form upon hire.