W2 Contract Only - No C2C - No 3rd Parties
Position: Finance Administrative Associate IV
Location: Broomfield, CO Local Candidates Only
Setting: Hybrid; you will work onsite at the client's Broomfield, CO facility 3 days per week and be able to work remotely 2 days per week
Contract Length: 4 months
Responsibilities:
- Provide onsite administrative support to our Finance Operations Director and Sector Controller and their respective teams, with a possibility of additional responsibility depending on the candidate.
- Schedule meetings, maintain calendars, and make conference room reservations, all within Outlook and Microsoft Teams.
- Maintain calendars and provide support at meetings for designated team members.
- Greet vendors and customers and coordinate security access for visitors.
- Collaborate and contribute to teams and projects.
- Support the facilitation needs of training sessions.
- Prepare statistical reports, gather and interpret data, and maintain databases following department processes.
- Create written documents, communications, and presentation materials for meetings and presentations.
- Assist in coordinating milestone celebrations, all-hands meetings, and networking events.
- Facilitate the adoption of collaboration tools.
- Coordinate office supplies, office moves, new hire onboarding, and termination closeouts.
- Troubleshoot and report IT issues and report facility needs for the assigned work area.
- Coordinate travel, expense reports, and catering.
- Coordinate payment of invoices and other expenditures.
- Assist on projects in various functional/program areas as assigned.
- Work with sensitive and confidential information and situations, requiring the employee to handle situations appropriately and maintain proper confidentiality.
- Provide training and mentorship to junior-level employees.
- Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units, and the Company. Interact appropriately with others to maintain a positive and productive work environment.
- Perform other duties as necessary.
- Maintain a regular and predictable work schedule.
Required Education, Experience, & Skills:
- High School diploma or equivalent plus 3 or more years of related experience.
- Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
- Professional demeanor and work habits.
- Independence and initiative - by working with some degree of independence in terms of scheduling, job duties, and taking initiative when seeing things that need to be done.
- Demonstrated application of judgment within standard operating guidelines. Use knowledge of company policies and department needs to determine the best course of action.
- Good communication skills by responding to routine and non-routine inquiries.