ANOTHER A STORY
ANOTHER A STORY DESIGNS AND PRODUCES BRAND EXPERIENCES FOR CLIENTS SUCH AS HERMÈS, CHANEL, DIOR, CARTIER, DRUNK ELEPHANT, BREGUET AND MANY MORE.
THE EXPERIENCES RANGE FROM INFLUENCER TRIPS TO POP UP SHOPS, EVENT SET UPS, INSTALLATIONS AND LOUNGE ACTIVATIONS. THE COMPANY HAS AN OFFICE IN LONDON AND LOS ANGELES AND PRESENCE IN DUBAI, NEW YORK, MIAMI AND PARIS.
THE TEAM OF 30+ CONSISTS OF DESIGNERS, PRODUCERS, COORDINATORS AND A FINANCE AND OPERATIONS TEAM.
JOB TITLE: FINANCE ASSISTANT
LOCATION: WEST HOLLYWOOD OFFICE, 1 DAY WFH
REPORTING INTO: US SENIOR FINANCE ASSISTANT
WORKING WITH: FINANCE TEAMS US & UK, PRODUCERS AND PRODUCTION COORDINATORS
ROLES & RESPONSIBILITIES
WE ARE SEEKING A MOTIVATED AND DETAIL-ORIENTED FINANCE ASSISTANT TO JOIN OUR TEAM IN OUR WEST HOLLYWOOD OFFICE. THIS ROLE IS TRANSACTIONAL IN NATURE AND REQUIRES A MINIMUM OF TWO YEARS OF OFFICE-BASED FINANCE EXPERIENCE, SPECIFICALLY IN ACCOUNTS PAYABLE AND EXPENSE/CREDIT CARD RECONCILIATION.
INVOICE PROCESSING
- MANAGE THE ACCOUNTS PAYABLE EMAIL
- REVIEW AND VERIFY INVOICES FOR ACCURACY AND COMPLETENESS
- BOOK ALL INVOICES, CREDIT NOTES, AND EXPENSE CLAIMS INTO PAPRIKA
- COMPLETE NEW SUPPLIER CONFIRMATIONS, CREATION OF NEW SUPPLIER RECORDS, AND COMPLETION OF CALL BACKS
- PERFORM SUPPLIER RECONCILIATIONS AND FOLLOW UP ANY QUERIES OR MISSING INVOICES
- PRODUCE WEEKLY PAYMENT RUN FILE FOR SENIOR FINANCE ASSISTANT TO LOAD INTO THE ONLINE BANKING PORTAL
- MONITOR ACCOUNTS PAYABLE AGING AND FOLLOW UP ON OVERDUE INVOICES
- RESPOND TO QUERIES (PROOF OF PAYMENTS OR OVERDUE INVOICES)
EXPENSE AND CREDIT CARD RECONCILIATION
- MANAGE CREDIT CARD TRANSACTIONS AND RECONCILIATIONS
- SEND OUT EMAILS CHASING MISSING RECEIPTS FOR CREDIT CARD TRANSACTIONS
- BUSINESS ACCOUNTS RECONCILIATIONS, INCLUDING AMAZON, UBER ETC
- EXPENSE CLAIMS COMPLIANCE- CROSS-CHECKING COMPLIANCE WITH TRAVEL POLICY AND ANY OTHER APPLICABLE POLICIES
BANK RECONCILIATIONS
- DAILY BANK RECONCILIATIONS
- BOOK PAYMENTS INTO PAPRIKA MADE OUTSIDE OF PAYMENT RUNS - TAX PAYMENTS, SALARIES, FX PAYMENTS FOR SUBS, INTERCOMPANY ADVISORY FEES
- FOLLOW UP FOR APPROVALS/QUERIES FOR INVOICES BOOKED IN PAPRIKA
ADMINISTRATIVE SUPPORT
- ASSIST WITH INTERNAL AND EXTERNAL AUDIT INQUIRIES
- PROVIDE ADMINISTRATIVE SUPPORT TO THE FINANCE TEAM AS NEEDED
- SUPPORT WITH 1099 PREPARATION AND RECONCILIATON
REQUIREMENTS
- A DEGREE IN FINANCE, ACCOUNTING, BUSINESS ADMINISTRATION, OR A RELATED FIELD IS PREFERRED
- RELEVANT CERTIFICATIONS ARE A PLUS
- MINIMUM OF 2 YEARS OF EXPERIENCE IN A FINANCE OR ACCOUNTING ROLE
- DEMONSTRATED EXPERIENCE IN ACCOUNTS PAYABLE, EXPENSES, AND CREDIT CARD RECONCILIATION
- EXPERIENCE IN ACCOUNTING/EXPENSE SOFTWARE SUCH AS PAPRIKA
SKILS & ATTRIBUTES
- PROFICIENCY IN MICROSOFT OFFICE, PARTICULARLY EXCEL
- STRONG ATTENTION TO DETAIL AND ORGANISATIONAL SKILLS
- EXCELLENT COMMUNICATION AND INTERPERSONAL SKILLS
- ABILITY TO WORK INDEPENDENTLY AND AS PART OF A TEAM
- HIGH LEVEL OF INTEGRITY AND PROFESSIONALISM
- EAGERNESS TO LEARN AND DEVELOP NEW SKILLS
- ABILITY TO HANDLE SENSITIVE INFORMATION CONFIDENTIALLY
WHAT WE OFFER
- COMPETITIVE SALARY AND COMPREHENSIVE BENEFITS
- OPPORTUNITY FOR CAREER GROWTH AND DEVELOPMENT WITHIN A DYNAMIC AND INNOVATIVE COMPANY CULTURE
- FLEXIBLE WORKING ARRANGEMENTS AVAILABLE
JOIN OUR TEAM
TO APPLY FOR THIS POSITION, PLEASE SUBMIT YOUR CV AND COVER LETTER OUTLINING YOUR RELEVANT EXPERIENCE AND QUALIFICATIONS TO CAREERS .
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED FOR INTERVIEW.