Family Services Advocate

Salary: $3,428.70 - $4,169.07 Monthly

Location : Palmdale, CA

Job Type: 12-month

Job Number: 24/25-11/25

Division: Early Childhood Education

Opening Date: 11/25/2024

Closing Date: 1/20/2025 4:00 PM Pacific

Summary

THIS RECRUITMENT IS TO ESTABLISH AN ELIGIBILITY LIST

Job posting application deadline extended to January 20, 2025

To assist in recruitment, eligibility, and enrollment of eligible children for Early Childhood Education (ECE) programs; assist families in addressing their needs to improve family conditions and quality of life; facilitate the maximum use of community services and resources; assist in the implementation of applicable standards and regulations, Adult Care Food Program (CACFP), Title IV, and Title XXII.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision under the direction of the Director of Early Childhood Education or designee.
Representative Duties

Duties may include, but are not limited to, the following:

Recruitment, eligibility, enrollment and case management of Early Childhood Education families.

1. Participate in the annual community assessment process by distributing surveys to participating families; attend community meetings/events and participate in the analysis of community needs which can include evening and/or weekend meetings/events.
2. Identify and recruit ECE families; schedule and complete eligibility and enrollment documents with potential families to certify qualification; maintain waitlist for program enrollment; participate in Eligibility Recruitment Selection Enrollment Attendance (ERSEA) Team workgroups to determine the annual eligibility criteria for the program.
3. Collaborate with families to complete and assess progress with family assessment and individual/family partnership agreement to empower families through the identification of individual/family strengths and needs to aide in setting realistic individual, family, and/or school readiness goals.
4. Follow-up on services and manage a caseload of families to assure delivery of services are completed in a timely manner and family needs are being met.
5. Identify and recruit ECE families, including children with disabilities.
6. Complete eligibility process and enrollments.
7. Collaborate and establish effective communication with all ECE program areas to ensure services are being provided and implemented.
8. Participate, prepare and present in Case Management and Multidisciplinary Team meetings.
9. Encourage families to attend parent orientation and participate in program governance by attending meetings and other parent activities, serving on the Policy Council, and assisting teaching staff with committees/workshops.
10. Develop annual recruitment plans for assigned recruitment and enrollment area.
11. Work closely with program staff to determine center or program option vacancies as a result of children withdrawing, transferring or transitioning from the program, and fill the vacancies.
12. Document all recruitment efforts in logs retained in centralized binders.
13. Review all applications in data entry system for potential applicants.
14. Complete enrollment documentation of selected families including enrollment application, immunization information, disabilities, mental health, health and nutrition forms, service area checklist, emergency cards, and other documents deemed necessary by the agency; enter and scan enrollment information into a data entry system.
15. Work as a Substitute ECE Teacher Assistant, as needed.
16. Maintain confidentiality regarding student files and personal matters.
17. Perform a wide variety of general clerical work including typing, filing, and data entry; maintain accurate and detailed records; submit reports according to program deadlines; respond to inquiries regarding ECE programs; operate a variety of standard office machines.
18. Provide comprehensive service area and community referrals, as needed.
19. Act as liaison between ECE and elementary school districts.
20. Collaborate with Program Director and Leadership Team Facilitators to ensure program needs are met.
21. Collaborate with ERSEA Committee to prepare and update annual ERSEA written plans consistent with applicable standards for Head Start.
22. Conduct home visits to follow up on progress or to make contacts when other means of communication/contact are lacking.
23. Transport families in ECE vehicle to program meetings and community service agencies for professional assistance, when necessary.
24. Participate in annual Self-Assessment of ECE programs.
25. Attend and support staff and parent workshops, and other meetings as required.
26. Assist in other areas at times of reduced office staff or peak periods.
27. Perform related duties as assigned.

Click HERE for full Job Description
Minimum Qualifications

Experience:
Some general clerical experience is desirable, preferably in a school district or Early Childhood Education/Head Start program.

Education:

• Graduation from high school or GED equivalent or higher.
• Successful completion of twelve (12) college-level units in Early Childhood Education. (Official Transcripts MUST be uploaded to application in order to be considered)
• Family Development Credential preferred.

Typing Requirements:

• 40 net words per minute.
• Typing speed will be verified with a performance test on examination date.

Other requirements:

• Pursuant to the Head Start Performance Standard, staff who work directly with families on the Family Partnership process, hired after November 7, 2016, must have within eighteen (18) months of hire, at minimum, a credential or certification in Social Work, Human Services, Family Services, Counseling, or a related field; or, a Family Development Credential.
• Possession of valid CPR and First Aid certificate prior to the completion of employee's probationary period.
• Possession of an appropriate, valid driver's license.
• Possession of an appropriate, valid California driver's license prior to the completion of the probationary period.
• Ability to be covered under the District property/liability insurance.

Employment Standards

Application Filing
Applications for this position will be accepted online only during the specified recruitment period. An eligibility list will be established to fill future vacancies. Applicants will receive notifications electronically by email only.

ExaminationThe examination components consist of a qualifying written multiple-choice, performance, and oral exam. Applicants meeting the minimum qualifications will be required to take the exam and are notified via email communicationof the scheduled date, time, and location. A valid picture identification is required prior to admittance.

After the exam procedure concludes for this recruitment, an eligibility list will be established to fill future vacancies. When eligibility lists include open and promotional lists of qualified persons through competitive examination, the promotional list will be used first, unless otherwise stated on this bulletin.

TENTATIVE EXAM DATE: Week of January 27, 2025.

Subject to change as necessary.

Work ScheduleThis position typically works full-time, 8 hours/day; 40 hour/week, and observes a 12-month work calendar.

Salary and Benefits
The salary rate for a new employee is at the first step of the appropriate five-step salary schedule for this position. The probationary period is 130 work days (not counting sick, industrial accident). Upon becoming permanent, a one-step salary advance shall be granted with future annual advances up to the fifth step of the salary schedule.

The District provides and contributes to a comprehensive benefits package (medical, dental, vision, term life insurance) per contract year for each employee and eligible dependents. View the benefit matrix

Holidays and LeavesSeventeen (17) paid holidays that fall within the work year, pursuant to the District's Collective Bargaining Agreement with California Schools Employees Association Chapter 296 (CSEA).

Sick leave shall be granted in the proportion of daily hours worked. Vacation is earned at the prescribed rate as part of compensation, and does not become vested until after completion of the initial probationary period.

Work EnvironmentWork is regularly performed indoors. Minimal temperature variations occur in a temperature-controlled environment with heating and air conditioning. Indoor surfaces can include carpet, tile, mats, linoleum. Exposure to some noise, such as office equipment, school bells, staff and students; exposure to fragrances/scents/odors from co-workers, students, cleaning/sanitizing agents, bloodborne pathogens, and medical treatments used to provide appropriate care for ill, injured, or medically fragile children.

Physical Demands
Significant sitting and standing; some lifting, carrying, pushing, and/or pulling, bending, kneeling, stooping, squatting, twisting of neck and waist; significant grasping, and dexterity of hands and fingers to perform health-related procedures, write, perform data entry, use computer keyboard and mouse; see and hear in normal range with or without correction.

EQUAL OPPORTUNITY EMPLOYER
In accordance with Federal civil rights law . click apply for full job details