RPStaffing is conducting an immediate search for the Facilities Manager with a major international labor union based in Washington, DC. This position is hybrid, full-time, and offers exceptional benefits.
Status: Direct-Hire / Permanent
Job Title: Facilities Manager
Remote Status: Hybrid: 4 days onsite, remote Fridays
Hours: 9:00 to 5:30
Annual Compensation: $75,000 - 85,000 depending on experience (benefits summary below)
Candidates must currently be living in the Washington, DC area
PRIMARY RESPONSIBILITIES
- Manage inbound and outbound daily mail, shipping, and receiving logistics including international freight and parcel shipments to ensure proper handling and warehousing.
- Oversee fulfillment and procurement, ensuring efficient business procedures, material management, and resource allocation (e.g., off-site storage or warehouse).
- Negotiate vendor contracts, manage supplier relationships, and ensure cost effective procurement.
- Supervise and develop team of one full-time staff member as well as temporary staff, laborers, and interns.
- Collaborate with cross-functional teams to optimize inventory management, including tracking, auditing, budgeting, and reporting (e.g., excess licensed samples for donation).
- Provide regular analysis of operational data and costs to identify trends, improve efficiency, and enhance business processes.
- Oversee building projects, including renovations, and maintenance, in coordination with finance and engineering teams.
- Manage workspace and conference room set up, furniture procurement, and office supplies.
- Manage product donation fulfillment for Company and Affiliate.
- Perform additional duties as assigned.
Event Logistics:
- Plan and manage logistics for in-person events, including shipping, receiving, vendor coordination, fulfillment, inventory, and warehousing to ensure seamless event execution.
- Develop shipping procedures and optimization strategies, conducting post-event evaluations for improvements.
- Create operational event plans, ensuring clear delegation and timely execution.
- Negotiate contracts with venues, vendors, and service providers to optimize cost and efficiency.
- Stay current on industry trends to enhance event operations.
QUALIFICATIONS
- Bachelor's degree in business management or related field preferred.
- 3-5 years of managerial, building operations, and event logistics experience.
- Proven leadership in project planning, execution, and problem-solving.
- Ability to develop and enforce standard operating procedures (SOPs)
- Strong negotiation, vendor management, and cost-optimization skills.
- Effective communication and supervisory abilities.
- Proficiency in Microsoft Office.
- Ability to travel (15%)
BENEFITS
MEDICAL INSURANCE:
- Company pays 100% of the premium payment for employee and eligible dependents.
- Plan pays at 100% after deductible for in network charges and 80% for out of network charges.
- Preventive care, lab, and X-rays covered at 100% with no employee cost share.
- Prescription drug card: $10 for a generic prescription, $25 for a preferred brand name prescription, $40 for other covered brand name prescriptions. Mail order pharmacy benefits available.
DENTAL INSURANCE:
- Company pays 100% of the premium payment.
- Annual maximum: $2,000 per covered person(s). Orthodontic maximum: $1,000 for dependent children under the age of 19. Includes Annual Maximum Rollover feature.
HEALTH REIMBURSEMENT ACCOUNT PLAN (HRA):
- Reimburses qualified health care expenses for each employee and eligible dependents.
- Qualified expenses include medical, prescription, dental and vision care expenses not covered by insurance including amounts applied to plan deductibles, co-payments, and coinsurance amounts.
- HRA reimburses up to $4,000 (single) or $8,000 (family) annually.
LIFE and DISABILITY INSURANCE:
- Company pays 100% of premium payment.
- 2.5 x Salary ($100,000 minimum) per employee with spouse and dependent coverage.
- Accidental Death & Dismemberment (AD&D)
- Standard Insurance Group for long- and short-term disability insurance.
RETIREMENT SAVINGS PLANS:
- Employees with 30 days of service are eligible to enter the staff 401(k) plan on any payroll date.
- Company maintains a separate pension plan for employer contributions, which are based on salary. Employees enter into the plan on the entry date (March 1/Sept 1) after they have completed six months of service. Contributions are made at the end of each plan year (February 28th) starting at 7.5% of employee's base salary up to 20% after employee has completed 10 years of service.
ANNUAL LEAVE:
- Sick leave accrual rate: Earned at 1 day per month (15 days yearly) with unlimited accumulation.
- Vacation leave accrual rate: First year-10 days; Second year-15 days; third year-21 days; fifth year-23 days. Limited accumulation of 6-week banking of unused leave. Must take all leave over a 6-week limit before the end of the calendar year or lose the time.
- Paid Holidays: 13 holidays annually.
- Parental Leave: Three months paid leave, three months unpaid leave.
TRANSPORTATION ASSISTANCE:
- Reimbursement of metro rail, bus, or commuter train expenses for travel to and from work. Parking is provided for those who commute via car.
DEPENDENT CHILD CARE ASSISTANCE:
- Company reimburses eligible childcare expenses up to $5,000 per year.
ADDITIONAL BENEFITS
- Fitness Membership Reimbursement - employees can be reimbursed up to $30 monthly for an approved fitness center or program membership.
- Wholesale Club Reimbursement - employees can be reimbursed up to $60 annually for an approved wholesale club membership.
Equal opportunity Employer. This description was prepared by RPStaffing and is subject to change. This has been designed to indicate the general nature and level of work performed by employees within this job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This job may be modified at any time by adding or removing duties or benefits. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Benefits, hours, and locations are subject to change. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.