About TPG
TPG is a leading global alternative asset management firm, founded in San Francisco in 1992, with $251 billion of assets under management and investment and operational teams around the world. TPG invests across a broadly diversified set of strategies, including private equity, impact, credit, real estate, and market solutions, and our unique strategy is driven by collaboration, innovation, and inclusion.
Our teams combine deep product and sector experience with broad capabilities and expertise to develop differentiated insights and add value for our fund investors, portfolio companies, management teams, and communities.
Description of Role
This role reports to the Office Manager and works closely with the Office Services team to facilitate the smooth running of the office. The Facilities Coordinator is responsible for vendor management and services, meal and pantry programs, maintaining office resources and supporting the Office Manager and Office Assistant team in delivering exceptional customer service and workplace experience. They should be able to perform a variety of business tasks that require independent judgment, discretion, and confidentiality. Ideal candidates possess a pleasant demeanor, are proactive, hands -on, and independent problem-solvers, who are also aware of their role in delivering overall team success. Highly effective written and verbal communication, organizational and project management skills are critical to the position.
Principal Responsibilities
• Serve as secondary lead coverage to the Office Manager
• Provide backup coverage support to Office Assistant team
• Interact with employees of all levels and provide elevated quality service
• Facilitate office ergonomic resources and services for employees
• Facilitate internal office moves
• Maintain office seating plan changes
• Organize special officewide catering events
• Manage services supporting daily food and beverage programs
• Process office purchase card expenses
• Act as Liaison for TPG and Building Management
• Organize and schedule office maintenance and repair work; including cleaning services
• Oversee management of office access for employees and vendors
• Oversee employee office on-boarding and off-boarding process
• Maintain organization and cleanliness of office space
• Oversee day to day facility issues that arise and resolve accordingly
• Facilitate on and off-site document storage
• Manage maintenance services for supplemental HVAC, general office equipment and furniture
• Support ad hoc projects and tasks; including special projects outside regular scope of work
• Maintain furniture and storage inventory on and off -site
Requirements
• College Degree preferred
• Minimum of 3 years of experience in facilities; preferably in financial services or luxury hospitality
• Expertise in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)
• Excellent organizational and multi-tasking capabilities, with critical attention to detail and prioritization
• Experience dealing with all levels of employees and nuance situations, while maintaining confidentiality
• Demonstrated initiative - possess high level of personal excellence; resourceful and willingness to go beyond what is required