Job Summary:
Provides support to all offices including areas of facilities, security, office equipment and vendor services.
Essential Job Functions:
- Assists the Facilities team with office relocations, expansion and scheduling installations of services and support structure in conjunction with home office support staff, local management, and vendors.
- Maintains office equipment inventories and lease schedules; to include scheduling equipment installations, upgrades and replacements.
- Coordinates budget and expense requirements for projects.
- Maintains primary facilities SharePoint site and public document libraries as needed.
- Coordinates office furniture installations and changes as required with vendors and internal staff.
- Reviews real estate contract for accounting and recordkeeping as well as identification of key dates and clauses in lease documents.
- Coordinates SOWs and contracts with management for vendor services and legal as needed.
- Ensures all new and revised lease documents are posted to the Contracts site within 10 business days of the completion of the lease agreement.
Qualifications:
- 1-3 years facilities and or real estate experience.
- Proficient in MS Office tools; specifically Word, Excel and PowerPoint.
- Basic knowledge of the full spectrum of activities in developing and maintaining physical office spaces and facilities.
- Knowledge of and ability to employ required tools, techniques and technologies to administer facilities budgetary requirements.
- Strong writing and communication skills.
- Strong customer service orientation and ability to meet or exceed customer needs and expectations.
- Strong project management skills: Plan, organize, monitor, and control projects, ensuring efficient utilization of resources, to achieve project objectives and deadlines.
- Strong interpersonal relationship-building skills: able to work with a variety of people and groups in a constructive and collaborative manner.
- Superior attention to detail.
- Ability to analyze financial data in relation to invoices and purchasing expenses.
- Ability to juggle multiple, competing, frequently changing time-sensitive deadlines and priorities.
- Ability to work independently and without supervision.
- Ability to work and lead effectively as part of a team.
EEO Statement:
Tokio Marine Group of Companies (including, but not limited to the Philadelphia Insurance Companies, Tokio Marine America, Inc., TMNA Services, LLC, TM Claims Service, Inc. and First Insurance Company of Hawaii, Ltd.) is an Equal Opportunity Employer. In order to remain competitive we must attract, develop, motivate, and retain the most qualified employees regardless of age, color, race, religion, gender, disability, national or ethnic origin, family circumstances, life experiences, marital status, military status, sexual orientation and/or any other status protected by law.