Facilities and Events Coordinator

Category:: Professional
Subscribe::
Department:: Campus Recreation
Locations:: Binghamton, NY
Posted:: May 6, 2025
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 06207
Position ID:: 187699
About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Staff Assistant (SL-2)

Salary: $50,000 - $55,000

The Facilities and Events Coordinator is responsible for overseeing facility related projects, managing work orders and manage the scheduling of campus recreation facilities for both internal and external organizations. This position plays a critical role in ensuring efficient facility operations, event planning, risk management, and customer service for students, faculty, staff, and community groups.

Essential Duties and Responsibilities:

• Oversee the internal facility reservations process, coordinating with student organizations, club sports, intramural programs, academic departments, and university-affiliated groups.
• Manage external reservations by processing permits through the university's Workflow system, coordinating with external clients, and ensuring compliance with university policies.
• Serve as the primary point of contact for all facility scheduling and successful execution of events in recreation spaces.
• Assist the assistant director of operations and student personnel to recruit, train, supervise, and evaluate a diverse facility operations student staff, including building managers and event support staff.
• Develop and enforce operational policies and procedures to ensure efficient and safe facility use.
• Assist in the oversight of facility maintenance and custodial operations in collaboration with Physical Facilities.
• Coordinate risk management procedures, ensuring proper safety protocols are in place for all events and facility operations.
• Manage and track facility usage, collecting data on reservations, attendance, and revenue generation to inform decision-making.
• Assist assistant director of business operations with budget planning, invoicing, and processing payments for external rentals.
• Assist in maintaining and troubleshooting facility reservation software and related technology systems (Fusion, B-There).
• Promote sustainable facility operations, ensuring recreation spaces are environmentally responsible and efficient.
• Support department-wide special events related to student engagement, leadership development, and well-being.
• Serve on university and divisional committees as needed.

The successful candidate will demonstrate:

• Excellent communication and customer service skills
• Ability to work collaboratively with diverse groups

Requirements:

• Bachelor's degree in Sports Management, Recreation, Higher Education, Business Administration, or a related field
• Experience with risk management best practices for recreational facilities
• Ability to work a flexible schedule, including occasional evenings and weekends
• Ability to lift up to 50 lbs.
• Possess CPR, First Aid, and AED certifications; or the ability to obtain them upon hire

Preferred:

• Master's degree in Sports Management, Recreation, Higher Education, or a related field
• Minimum of two years of experience managing facility scheduling, event services, or operations in a recreational or athletic facility
• Experience using facility reservation and event management software
• Experience working in a university recreation setting
• Experience supervising student employees and event staff
• Experience with recreation and event software such as Fusion and SubItUp
• Experience developing and managing facility policies, procedures, and budgets

Visa sponsorship is not available for this position

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at or via email at

Payroll information can be found on our website

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here .

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact: Ada Robinson-Perez, ADA Coordinator email: or .

Application Instructions:

All applicants must apply via Interview Exchange:

Deadline for Internal Applicants:

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: .