Executive Support Specialist

Position Details

Position Information

Requisition Number
S4379P

Home Org Name
Auburn Univ Regional Airport Admin

Division Name
Administrative Effectiveness

Position Title
Executive Support Specialist

Job Class Code
DB24B

Appointment Status
Full-time

Part-time FTE

Limited Term
No

Limited Term Length

Job Summary

The Auburn University Regional Airport seeks candidates for an Executive Support Specialist. This position will perform administrative work relating to management of complex events, meetings, projects, or other areas involving highly sensitive information and significant decision-making authority.

Essential Functions

• Compiles information and prepares reports and drafts original and routine correspondence.
• Provides general and specialized administrative support.
• Retrieves and disseminates information to a wide variety of internal and external stakeholders.
• May be responsible for monetary expenditures at department or work group level.
• Interacts with Auburn University officials and special interest groups and maintains positive relationships throughout Auburn and assists with alumni donor relations through fund raisers, activities, and stewardship functions.
• Plans and coordinates complex meetings, events, and detailed travel arrangements and itineraries.
• Coordinates and maintains calendar and schedules and resolves scheduling conflicts.
• Directs preparation of records such as agendas, notices and minutes.
• Exercises discretion concerning highly sensitive and confidential information, disclosure of which would likely result in major disruption of operation and or internal or external groups or the general public.
• May perform numerous administrative duties including, but not limited to preparing and monitoring the budget, payroll, travel expense vouchers and invoices, contractual agreements, cash and bank deposits, time logs, work orders, supplies, staffing correspondence, and/or class schedules.

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today. War Eagle.

Minimum Qualifications

Minimum Qualifications

• High school diploma + 6 years of experience OR
• Associate's degree + 4 years of experience OR
• Bachelor's degree + 2 years of experience

Scope of Experience: Experience in administrative support services.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

• Knowledge of extensive body or rules, precedents, procedures applicable to administrative support work.

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

• Knowledge of Auburn University systems and processes
• Knowledge and experience using AI
• Knowledge and experience with Microsoft Teams

Posting Detail Information

Salary Range
$45,540 - $72,860

Job Category
Administrative

Working Hours if Non-Traditional

City position is located in:
Auburn

State position is located:
Alabama

List any hazardous conditions or physical demands required by this position

Posting Date
04/11/2025

Closing Date

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Equal Opportunity Compliance (EOC) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.

Special Instructions to Applicants

Quick Link for Internal Postings