Our client is seeking a highly resourceful, proactive, and organized
Executive Support Associate to provide essential support to their CEO, who leads their sales and marketing efforts. This role requires a blend of high-level executive assistance and administrative coordination in a fast-paced environment. The ideal candidate will be proactive, adaptable, and skilled at managing multiple tasks, ensuring the smooth operation of the executive office and key projects.
L
ocation: Bellevue, WA (Hybrid) 1-2 days in office
Role Type: Contract to Hire
Benefits: Three insurance levels, 401k + match, and working for a great company.
US citizens and those authorized to work in the US are encouraged to apply.
Work sponsorship is not available at this time.
Key Responsibilities: Executive Support
- Manage and prioritize the CEO's calendar, including meetings, appointments, and travel.
- Handle email and phone communication, ensuring timely and professional responses.
- Draft, edit, and format reports, correspondence, and presentations.
- Organize and maintain both electronic and physical filing systems.
- Prepare agendas, capture meeting takeaways, and follow up on action items.
- Maintain confidentiality and handle sensitive information with discretion.
- Serve as a liaison between the CEO and internal teams for seamless communication.
Sales Administration
- Maintain up-to-date sales pipeline data within the CRM system.
- Generate reports to support sales planning and decision-making.
- Assist with client background research to support business development.
- Provide data-driven support to ensure smooth lead progression.
Marketing Administration
- Maintain marketing contact databases for outreach and communication efforts.
- Assist with organizing internal and external events and campaigns.
- Support the marketing team and CEO with administrative tasks, content distribution, and marketing initiatives.
Required Skills & Abilities: - Exceptional written and verbal communication skills.
- Strong organizational skills, with attention to detail and time management expertise.
- Proactive, able to take initiative and manage multiple priorities.
- Proficient with Microsoft Office and CRM platforms (HubSpot, Salesforce, or similar).
- Experience supporting senior executives, especially in fast-paced or evolving environments.
- Strong data handling skills and a proactive approach to reporting and process improvements.
- High level of discretion and professionalism.
Education & Experience: - 3-5 years of experience supporting senior executives.
- Additional experience in sales and/or marketing administration is a plus.
- Proven ability to manage cross-functional responsibilities in high-accountability environments.
Estimated Compensation Range: $31.00-38.00 per hour. This range represents the estimated low end and high end of the compensation range for this position. All experience levels considered.
About Hansell Tierney: Hansell Tierney is one of the premier staffing and recruiting companies in the Pacific Northwest. Launched in 2001, we are a woman-owned business that serves and staffs Northwest organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises. Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients' unique needs.
This Organization Participates in E-Verify This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.