Position Type: Secretarial/Clerical
Date Posted: 4/14/2025
Location: Central Office
Closing Date: 04/25/25
Secretary to The Super Intendent and Asst. Super Intendent Position Purpose Under general supervision, act as confidential secretary to the Super Intendent and Asst. Super Intendent and the Board of School Trustees; assists by relieving them of clerical and administrative details; and performs a wide variety of responsible secretarial work. Serves as a positive public relations advocate for the school district, including dissemation of school information.
Essential Functions - Prepares advanced packets for Board Meetings, attends public Board Meetings, and maintains official minutes and substantiating documentation for meetings.
- Acts as designated record secretary for the Board of School Trustees meetings. Takes Board meeting minutes in the evening.
- Maintain confidentiality of all materials.
- Answer telephone, take messages, greet applicants, ascertain nature of business, and give information to callers, visitors or route to supervisor.
- Distributes agends/ paclets as nevessary to administrative team.
- Maintains all student transfer requests, files forms, and types parent letters
- Assist in answering receptionist's phone when needed.
- Maintain regular and prompt attendance.
- Maintain appropriate appearance.
- Promote good public relations for the school corporation and community.
- Remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the corporation.
- Effectively complete other job tasks as assigned.
Additional Duties Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Equipment Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
Travel Requirements Limited travel to and from meetings may be required.
Knowledge, Skills and Abilities - Ability to describe problems and work orally or in writing to supervisor as required.
- Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
- Ability to carry out instructions furnished in written or oral form.
- Ability to add, subtract, multiply and divide, and perform arithmetic operations.
- Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
- Ability to problem solve job-related issues.
- Ability to work with a diverse group of individuals.
- Ability to process paperwork accurately according to standardized procedures.
- Ability to maintain confidentiality of information regarding students, employees and others.
- Organizational and time management skills.
- Knowledge of office management procedures.
Physical and Mental Demands, Work Hazards - Works in standard office and school building environments.
Qualification Profile - Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
- Graduation from high school.
- Associates degree with course work in business, math, word processing, office procedures and record keeping preferred.
- Bachelor's degree preferred.
- Shorthand or speed writing skills desirable.
- Successful experience with office management preferred.
FLSA Status: Non-exempt