Empower Every New Yorker - Without Exception - to Live the Healthiest Life Possible NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city's five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.
At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.
Job Description SUMMARY OF ESSENTIAL DUTIES AND RESPONSIBILITIES: - Plans and coordinates meetings and events; meets and greets visitors and manages calendar and appointments.
- Coordinates and reserves conference rooms and makes all travel/transportation arrangements. Keeps the CHRO informed of upcoming meetings and events.
- Prepares confidential correspondence and reports.
- Maintains and orders inventory and supplies for department.
- Creates purchase orders for department; monitors and tracks submitted requisitions.
- Organizes materials for meetings, reports and presentations as needed.
- Assists with special projects as needed.
- Primary point of contact for internal and external parties on all administrative matters pertaining to department and liaises with executive and senior administrative assistants to handle requests from senior leadership.
- Perform other duties as required
Minimum Qualifications - High School Diploma or equivalent, and four years of clerical experience including two years as a stenographic secretary; or,
- A Baccalaureate Degree from an accredited college or university and one year of experience as a stenographic secretary; or,
- An Associate Degree with specialization in Secretarial Science and three years of clerical experience, one year of which shall have been as a stenographic secretary.
- The ability to take dictation accurately, rapidly and to transcribe. Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details and to maintain confidentiality of all executive and Corporate matters.
- High level verbal, written and secretarial skills and knowledge required; or,
- A satisfactory combination of education, training and experience.
Department Preferences - Solid understanding of HR practices
- Excellent organization
- Strong communication and interpersonal skills
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and HRIS software (preferably Peoplesoft)
- Two years of experience and expertise gained while performing administrative/secretarial functional at a high level of competency while upholding confidentiality and discretion
If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.
If applying online, please include your cover letter in the same file attachment with your uploaded resume.
NYC Health and Hospitals offers a competitive benefits package that includes:
- Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
- Retirement Savings and Pension Plans
- Loan Forgiveness Programs for eligible employees
- Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
- College tuition discounts and professional development opportunities
- Multiple employee discounts programs