Executive Secretary

Salary : $40,256.93 - $50,275.39 Annually
Location : Holbrook, AZ
Job Type: Full Time
Job Number: 2
Department: BOS/Admin
Opening Date: 04/02/2025
Closing Date: Continuous

Summary

Are you highly organized, efficient, and skilled in current technology? Do you thrive working in a fast-paced environment and enjoy interacting with executive leadership and customers? If so, the Executive Assistant at the Board of Supervisor's Office may be the job for you. In this role, you will provide a variety of complex and confidential administrative duties using independent judgment and discretion while working in the front line of the Supervisor's Office. This position serves as the Executive Assistant to the County Manager and the Clerk of the Board and provides support to the Board of Supervisors, Records Management and division leadership as needed.
Essential Job Functions
(Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

• Formats, composes and types correspondence.

• Prepares and maintains office or department records and files, often of a complex nature.

• Prepares and processes confidential and sensitive documents.

• Answers telephone, responds to questions from employees and the public.

• Participates in the selection of office staff.

• Provides orientation and trains other clerical staff.

• Assigns and evaluates work of clerical staff.

• Completes special projects as assigned.

• Makes appointments, travel and meeting arrangements.

• Prepares required reports.

• Answers telephones, responds to questions, takes messages and transfers callers to appropriate parties.

• Answers questions and provides information for walk-in customers.

• Maintains files and records.

• Prepares documents and reports from information provided.

• May track and report office expenditures.

• Takes minutes of meetings, as needed.

• Prepares mailings and opens/distributes mail.

Knowledge and Skills

• Knowledge of phone etiquette.

• Knowledge of office practices and procedures.

• Knowledge of English grammar, spelling, arithmetic, punctuation and grammar.

• Skill in taking accurate notes and taking and transcribing dictation.

• Skill in operating a computer and data entry.

• Skill in effectively communicating verbally and in writing.

• Skill in establishing and maintaining effective working relationships with employees, other agencies and the public.

Desirable Qualifications
High School Diploma or G.E.D.; AND five years' experience in office work; prior work experience in a government setting preferred.
Employee Benefits
Navajo County offers a comprehensive employee benefits package to regular employees working 40
hours per week that includes:
(Regular Part Time employees working 30 - 39 hours a week receive some benefits on a pro-rated basis.
Part Time employees working less than 30 hours a week and temporary employees do not receive benefits)

• Vacation/Annual/Personal Leave

• Sick Leave

• 10 Holidays Per Year

• Health Care Insurance

• Dental Plan

• Vision Plan

• Life Insurance

• Long-Term Disability

• Tel-A-Doc 24/7

• Arizona State Retirement System

• Public Safety Personnel Retirement System

• Correction Officer's Retirement Plan

• Employee Assistance Program

• On-going Training Opportunities

• Payroll Direct Deposit
Elective Coverage

• Dependent Medical, Dental, and Vision

• Supplemental Life (for employees & dependents)

• Flexible Spending Account

• Health Savings Account

• Deferred Compensation

• MetLife Elective Plans
01

Please describe your knowledge of the open meeting regulations and other relevant Clerk of the Board Office statutory laws.
02

Please describe your previous work experience interacting with elected officials and high-level executives, and provide examples of how you were able to communicate tactfully and professionally in a politically sensitive environment. In your response, please include previous employer name, job title, and length of employment as well as relevant duties.
03

How many years of experience do you have performing work in the following activities and please describe: Transcribe Minutes Microsoft Office Open Meeting Law Public Meeting Notice Document Recording Records Retention Excel Power Point
04

Please describe your experience providing exemplary customer service in a professional role.
05

Please describe your experience working and interacting with internal/external customers, providing customer service, and handling sensitive information.
06

Please describe in detail your experience, level of responsibility, and frequency creating, reviewing (for completion), distributing, and/or processing documents (e.g., business letters, agendas, minutes, reports, etc.). In your response, also indicate the computer software used and what your level of proficiency is.
Required Question