Position Type: Secretarial/Clerical/Secretary - 12-Months
Date Posted: 4/16/2025
Location: Garfield Administrative Services
Closing Date: 05/01/2025
Executive Secretary Job Summary:The Executive Secretary to the Federal Programs Administrator and Student Enrollment provides high-level administrative support to the Administrator, ensuring efficient operation of federal program initiatives and student enrollment processes. This position requires a detail-oriented, organized, and dependable individual who can manage sensitive information with discretion and professionalism.
Essential Duties and Responsibilities: - Provide administrative clerical support to the Federal Programs Office
- Knowledge of public education operations and board governance procedures is a plus.
- Support district enrollment processes, including reviewing enrollment forms and communicating with families
- Coordinate public communications and information regarding enrollment timelines, documentation requirements and policies
- Maintain and organize confidential records and reports
- Process purchase orders as directed by supervisor and order merchandise
- Assist in planning and coordinating district events, public meetings, and special projects.
- Research and compile information for reports and presentations.
- Process and track incoming and outgoing correspondence, ensuring timely responses.
- Handle inquiries and complaints, providing accurate information or directing concerns to the appropriate department.
- Manage the Administrator's calendar, scheduling meetings, appointments, and travel arrangements.
- Maintain a high level of discretion and confidentiality in handling sensitive matters.
The essential duties listed above should not be interpreted as all encompassing but merely representative of the more important tasks performed by the position holder
Knowledge, Skills, and Abilities: - Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Google applications and other office technology.Excellent written and verbal communication skills.
- Knowledge of Federal Education Programs (e.g. Title I, Title II, etc.) a plus
- Ability to manage multiple priorities and work efficiently under pressure.
- Strong organizational and problem-solving abilities.
- Professional demeanor and the ability to work effectively with diverse stakeholders.
- High degree of discretion, integrity, and confidentiality.
FLSA Status: Non-exempt
Application Process: Apply Online