Executive Secretary

Our client, Washtenaw Community College, is seeking an Executive Secretary to join their team. As an Executive Assistant you will directly provide administrative support to the Executive Vice President. The ideal candidate will have at least intermediate administrative expertise, budgeting and financial knowledge, and an exceptional ability to communicate interpersonally which will align successfully in the organization. Job Title: Administrative Assistant Location: Ann Arbor, MI Pay Range: $18.00 19.00 per hour WEEKLY PAY. What's the Job? Provide general secretarial services including, but not limited to, electronic mail communication, transcription of meeting agenda and minutes, composition of letters, memorandums and various documents, receipt and distribution of mail, travel arrangements, scheduling appointments, conferences, and meetings and maintaining the Vice Presidents' calendar Initiate, maintain and follow up on the records pertaining to financial organizations and account numbers (FOAPAL); process and follow up on all requisitions, receiving reports, work orders and other organizational related documents. Complete budget/expense transfers as needed. Provide regular reports on activity, spending, and communicate any irregularities to the Executive Vice President. Process and electronically file all documents, including requisitions, expense and budget transfers and other forms that require executive signature. Facilitate onboarding of all new hires including divisional orientation; ensuring access to all information and technology is set up in accordance with divisional standards. Assist with securing essential items to carry out job functions such as keys, employee ID, FOB, business cards etc. Provide superior customer service to students, creating a positive impression and image of the College with the ability to defuse situations. Create a positive impression of the College and the division by cheerfully and enthusiastically greeting visitors and callers and interacting positively with students, faculty, staff, and other visitors of the Division. What's Needed? High school diploma or GED equivalent, and 60 credit hours in related coursework and seven (7) years relevant work experience OR the equivalent combination of education and work experience. Minimum of 3-5 years of relevant experience in an administrative role, preferably in higher education or a research-intensive environment. Demonstrated proficiency with standard office productivity software and tools, including the Microsoft Office Suite, Google Docs, Banner, etc. Demonstrated ability to efficiently organize and manage large amounts of information and files; attention to detail. well organized. Prior experience managing similar volume and complexity of data, files, detailed information. Note taking ability at 100% accuracy and ability to transcribe notes into acceptable minutes and reports: accurate keyboarding at 65 wpm. What's in it for me? Work Monday-Friday, traditional business hours. Work for a local community college and network within. Weekly pay and electronic deposit we get you paid fast and securely. Benefits available through Manpower (medical/dental, life insurance, 401k, and more.). Access to career exploration tools, resources, full tuition coverage, referral programs, and more all through Manpower.