Executive Secretary I

Job Requisition ID: 46972 - IPR 25-00091 Closing Date: 05/22/2025 Agency: Department of Transportation Class Title: EXEC SECRETARY I - 14031 Skill Option: Keyboarding Salary: Anticipated Starting Salary $4,246 Monthly; Full Range $4,246 - $5,701 Job Type: Salaried Category: Full Time County: Effingham Number of Vacancies: 1 Bargaining Unit Code: RC014 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Illinois Department of Transportation is seeking to hire an Executive Secretary I to perform and be responsible for secretarial and administrative duties in support of the Bureau of Operations Engineer and staff. The ideal candidate will function independently within the framework of organizational policies, exercising imitative and independent judgment on the promulgation and interpretation of the bureau's policies and programs. Essential Functions As secretary to the Operations Engineer serves as secretarial support and performs responsible and complex clerical work. Performs support for the Bureau of Operations. Serves as the receptionist for the Bureau of Operations. Serves as section timekeeper and travel coordinator for the Bureau of Operations. Gathers expenditure data from the Operations maintenance yards. Assigns and reviews work of the Office Occupations Trainee when assigned. As assigned, replaces the Regional Engineer's Executive Secretary III in his/her absence. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of two years of secretarial/business college and one year of secretarial experience or completion of high school and three years of secretarial experience. Requires the ability to keyboard accurately at 55 wpm. Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification. Preferred Qualifications Prefers knowledge of word processing software (Microsoft Word, Excel, Access, PowerPoint, and Outlook.) Prefers working knowledge of office practices, procedures, business English and spelling. Prefers ability to maintain clerical records and prepare reports for such records. Prefers ability to follow oral and written instructions. Conditions of Employment Requires successful completion of a background investigation. Requires ability to work occasional overtime. Requires ability to sit for long periods of time. The Conditions of Employment listed here are incorporated and related to any of the job duties as listed in the job description. About the Agency The Illinois Department of Transportation is seeking to hire an Executive Secretary. The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity, and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including: Monday-Friday work schedule Flexible work schedules in several program areas (flexible time, hybrid scheduling) Health, Life, Vision, and Dental Insurance Pension Plan (12) Weeks paid Maternity/Paternity Leave Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare) Employees earn (12) paid Sick Days annually New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually Employees earn (3) paid Personal Days annually (13-14) paid holidays annually (based on start date) Tuition Reimbursement Employee Assistance Program and/or mental health resources We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors. Work Hours: 8:00 am - 4:30 pm Monday-Friday Work Location: 400 W Wabash Ave, Effingham, Illinois, 62401 Office: Office of Highways Project Implementation/Region 4/District 7/Operations Agency Contact: Posting Group: Transportation; Office & Administrative Support; Public Safety This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. To utilize upward mobility contractual rights for this position, employees must apply internally and upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application. APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the homepage in the blue ribbon. Non-State employees should log in on the using the "View Profile" link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on - click "Application Procedures" in the footer of every page of the website. Seasonal and temporary workers should use a personal e-mail address when applying for jobs. The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: