Job Title
Executive Search Specialist I
Agency
Texas A&M University
Department
Human Resources
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
A Glimpse of the Job
The Executive Search Specialist I, under general supervision, performs routine and specialized duties relating to the Academic Executive Recruiting Program activities, which includes following procedures, assisting with coordinating the administrative functions of setting up an executive search, including arranging and hosting interviews, business services, including accounting, clerical, and financial duties, and initiating onboarding of final candidate(s).
Essential Duties/Tasks:
Project Management and Implementation
- Performs routine and specialized executive search duties.
- Schedules interviews, makes room, travel, and hotel reservations, develops itineraries, orders food for events, and other duties assigned by the office of the provost.
- Schedules search meetings, reviews search timelines, and communicates the needs of the search with the search chair' executive assistant.
- Handles sensitive and confidential data with integrity.
- Assists fellow executive search specialists with strategic priorities on short and long-term projects.
- Assists in developing search timelines, drafts, and provides communications for search chairs and other stakeholders.
- May provide guidance to stakeholders regarding university rules and Standard Administrative Procedures (SAPs) regarding executive search matters.
- Organizes and maintains search related documents and records.
- Assists supervisors and employees with executive search related questions. Assists in resolving and troubleshooting routine issues.
- Communicates updates to university rules and Standard Administrative Procedures (SAPs) regarding executive search matters as directed.
- Maintain executive searches website; excutivesearches.tamu.edu with up-to-date information and search specific email inboxes.
- Attends executive searches training and/or informational meetings.
Fiscal Support
- Under supervision, reviews and processes financial transactions related to executive searches including submissions of Departmental Cover Sheets, Pay Vendor Invoice forms, and other relevant forms of expenses.
- Oversees submission and reconciliation of expense reports in Emburse Expense (Chrome River) for purchasing and travel.
- Coordinates individual reimbursements to faculty, staff, and visitors for out-of-pocket purchases.
- Interprets and ensures compliance with TAMU purchasing and travel guidelines.
- Maintains extensive knowledge pertaining to TAMU Guidelines for the Disbursement of Funds and TAMU Payment Card policies, procedures, rules, and regulations.
What you need to know
Salary: Compensation will be commensurate to selected hire's experience.
Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.
Required Education and Experience
- Bachelor's degree or equivalent combination of education and experience.
- One year of related experience in general office, accounting, or personnel operations.
Preferred Qualifications
- TAMU experience with knowledge of TAMU rules, and processes relating to purchasing, travel, HR/Payroll, etc.
- Experience in coordinating meetings (rooms, catering, etc.).
- Business and/or accounting experience.
- Experience with web conferencing, video conferencing, and shared calendar systems.
Knowledge, Skills, and Abilities
- Working knowledge of spreadsheet and word processing programs.
- Strong interpersonal and communication skills.
- Strong planning and organizational skills.
- Ability to deal with sensitive information in a confidential manner.
- Ability to multi-task and work cooperatively with others.
- Familiarity with Emburse Expense (Chrome River) and AggieBuy.
- Ability to interpret and explain state and TAMU regulations/rules, policies, and procedures to staff, customers, and vendors.
- Customer service and problem-solving skills in an increasingly complex environment.
Other Requirements and Factors
- This position is security sensitive.
- This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.
- All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.
- Works to cover shifts, or take emergency call, on evenings, weekends, and holidays as required.
Why Texas A&M University?
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
- Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
- 12-15 days of annual paid holidays
- Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
- Automatic enrollment in the Teacher Retirement System of Texas
- Health and Wellness: Free exercise programs and release time
- Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
- Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.