Are you a committed professional with a sharp eye for detail and a talent for managing competing priorities with ease? As the Executive Personal Assistant at this fast-paced communications firm, you'll play a pivotal role in supporting executive operations, optimizing workflows, and improving efficiency across day-to-day functions. If you're a proactive problem-solver with strong judgment and a polished communication style, we encourage you to apply today.
Key Responsibilities:
- Manage complex scheduling, including calendar coordination and travel arrangements.
- Prepare, reconcile, and submit detailed expense reports in a timely manner.
- Coordinate logistics for meetings and events, including room setup, catering, and presentation materials.
- Conduct high-level research and support the development of presentations, briefing documents, and talking points.
- Track internal and external communications, including media monitoring for client coverage.
- Provide personal support as needed, managing ad hoc requests with discretion and efficiency.
Why You'll Love Working Here:
- Supportive and friendly office culture, with a casual atmosphere and competitive compensation.
- Hybrid work model.
- A strong commitment to community engagement and volunteerism.
What We're Looking For:
- Invested and curious. You bring a Bachelor's degree and 3-7 years of relevant professional experience-ideally supporting senior executives in communications, PR, or healthcare sectors.
- Master multitasker. You're comfortable managing multiple priorities and thrive on staying organized.
- Technically skilled. You can navigate all the applications of Microsoft Office Suite seamlessly and can pick up new programs quickly.
- Strong Communicator. Excellent research and writing skills with the ability to present ideas clearly and concisely.
- Collaborative by nature. You're a team player with strong interpersonal skills and a proactive, solution-oriented mindset.
- Road ready. You have a car at your disposal, and are comfortable with driving and running errands.
Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.