Our top client, a notable Family Office in West Los Angeles area is searching for an exceptional individual to join them as an Executive/Personal Assistant within their Estate Management team. This position is ideal for someone who is a natural people person and organizer and has an innate focus on hospitality, attention to detail, and takes great pride in their work. You will become a vital part of a dynamic estate team within a supportive and encouraging environment.
No two days are the same and you'll engage on a wide variety of projects, from organizing of inventory, to helping with major events ( intimate high-profile gatherings to large holiday parties). We need someone who has a can-do attitude and is also happy to run to get coffee, help with catering options and daily lunches, as well as vendor management and communication across national teams.
Key Responsibilities:
- Maintain and organize managers' calendars, schedules, and daily to-do lists with unparalleled attention to detail.
- Assist with purchase orders, inventory management, and the timely handling of returns.
- Work closely with vendors and ensure all supplies are ordered, tracked, and distributed with ease.
- Provide research support, prepare documents, and manage a variety of home office responsibilities.
- Handle packing, shipping, and ensuring items are delivered accurately and efficiently.
- Collect and disseminate information to the appropriate departments, ensuring smooth communication and project tracking.
- Coordinate and schedule pet care appointments.
- Complete a wide range of errands, from picking up supplies to delivering items to the properties.
- Take meeting minutes, draft reports, and assist with credit card reconciliations and expense reports.
- Oversee and coordinate staff celebrations in collaboration with the People Systems Coordinator, ensuring a warm and supportive work environment.
- Ensure that requests from the principal and guests are handled swiftly and efficiently, communicating with appropriate managers and departments to guarantee satisfaction.
Ideal Candidate:
- Detail-Oriented & Organized: You excel in managing multiple tasks and can prioritize effectively. You have an innate ability to track and maintain inventories, plan ahead, and ensure that nothing is ever overlooked.
- Hospitality Enthusiast: You have a true passion for hospitality and find joy in providing exceptional service. Your caring nature shines through as you take initiative and ensure the comfort and satisfaction of those you serve.
- Tech-Savvy: Proficiency in Excel and other organizational tools is essential. You'll be tasked with creating and maintaining detailed spreadsheets and reports, managing data efficiently and effectively.
- Proactive and Self-Driven: You are a go-getter who thrives on taking ownership and seeing projects through to completion. You're comfortable working independently but know when to ask for help or seek guidance.
- Excellent Communicator: You have a natural ability to listen, understand, and communicate clearly. Whether it's coordinating a team or communicating with high-level clients, you will always convey information with clarity and professionalism.
Why This Role Is Unique:
- A supportive and collaborative work environment where your contributions will truly make a difference.
- A position that provides a chance to touch many different aspects of luxury estate management, from hospitality to executive support, and everything in between.
- A place where you can grow professionally and make a meaningful impact.
Location: Onsite 5x a week in West LA
Salary: $75,000-$80,000 DOE plus excellent medical, dental, vision benefits and 401K