Personal & Executive Assistant to CEO - Vox Funding
Location: Onsite in NYC
Reports to: CEO
Works closely with: Executive Team, HR
Overview
Vox Funding is looking for a trusted Personal Assistant who can seamlessly manage the CEO's life behind the scenes-both at work and at home. This role is deeply personal and requires someone who thrives on being one step ahead, knows how to move quietly and efficiently, and can handle everything from appointment scheduling to last-minute problem solving with total discretion.
You'll support the CEO in running a fast-paced business while also helping keep their personal life organized and stress-free. Whether it's coordinating a family trip, arranging a private dinner reservation, or making sure dry cleaning gets picked up, you're the person making sure it all gets done-gracefully and reliably.
Key Responsibilities
Personal Assistant Duties (Primary Focus):
- Oversee day-to-day personal logistics, appointments, and errands
- Coordinate personal and family travel (including flights, hotels, transportation, etc.)
- Provide occasional support to the CEO's family when needed
- Maintain the highest level of confidentiality in all matters
Executive Assistant Duties (Secondary Support):
- Maintain and manage the CEO's business calendar with efficiency and foresight
- Schedule and coordinate meetings, travel, and logistics for work-related events
- Track follow-ups, send reminders, and ensure priorities stay on track
- Serve as a point of contact between the CEO and internal/external stakeholders
- Help prepare agendas, documents, and meeting materials as needed
What We're Looking For
- 3-6 years of experience supporting a senior executive in a high-trust PA or EA role
- Extremely organized and able to juggle personal and business priorities fluidly
- Calm under pressure, solutions-focused, and proactive
- Excellent communication skills-both in writing and in person
- Naturally discreet, respectful of boundaries, and comfortable with sensitive information
- A self-starter with strong judgment who can run with tasks without handholding