Executive Office

New York, New York

 Spectraforce Technologies
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Title: Administrative Assistant

Duration: 7 months

Location: New York, NY 10001

Summary:
  • The Executive Office is seeking to add a highly motivated Administrative Assistant.
  • This role is to support various teams consisting of Managing Directors, VPs, Associates and Analysts.
  • Previous experience in supporting senior executives and managing complex calendars is preferred as well as the ability to work well under pressure in a busy and dynamic environment.
Job Duties:
  • Coordinate complex, senior-level internal/external meetings and conference calls.
  • Maintain briefing materials and talking points for meetings and speaking opportunities.
  • Liaise with other divisions to coordinate materials as needed.
  • Track requests needed from internal stakeholders and work with senior executive to ensure that responses are provided in a timely manner.
  • Maintain an extremely detailed calendar and related logistics.
  • Handle a high volume of phone calls and interact with senior level business leaders in a professional and effective manner.
  • Respond and follow up on client requests.
  • Coordinate a high volume of domestic and international travel.
  • Process expense reports.
  • Perform other tasks, including but not limited to, preparing correspondence and other communications, file organization, research, archiving.
  • Maintain understanding of firm policies.
Education:
  • Bachelor's Degree Preferred
  • H.S Diploma
Date Posted: 19 May 2025
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