With direct instruction provided by the Executive Office Manager, the Office Technician (Typing) will provide clerical support to the Executive Office by acting in the capacity of clerical support and receptionist for all visitors to the Executive Office.
The incumbent is expected to be the first point of contact to individuals scheduled for meetings with Senior Executive staff members, or visiting the Executive Office, and therefore expected to be professional at all times, which includes attire, mannerisms, and communication.
Duties Performed:
(Candidates must perform the following functions with or without reasonable accommodations.)
Administrative and Clerical
- Provide administrative and clerical support to other support staff within the Executive Office, which may include filing, typing, scheduling, etc. Types, proofreads, and edits a wide variety of memoranda, letters, reports, forms, presentations, and other documents from written material, often of a confidential nature, such as sensitive personnel actions, using Microsoft Office programs, Adobe Acrobat, Visio and other software programs
- Maintains and coordinates the Executive Drop Box. Independently handles routine office details including scanning, photocopying, filing, and other general office tasks. Assist with ordering and distributing supplies
- Help with typing assignments, memorandum, form letters, filing, and copying documents
- Assists the Office Manager and Executive Office Deputies as needed in scheduling meetings and coordinating schedules. Act as the backup Administrative Assistants when needed
- Assist with administrative tasks as assigned by the Executive Office Manager
Receptionist
- As the receptionist to the Executive Office, interact with the general public and/or other contacts upon their arrival to the office; perform access control services for the Executive Office; provide relevant updated detail or information to individuals visiting the Executive Office; notify the appropriate Executive Staff member of visitor(s); relay information to visitors regarding meeting location and time
- Receive and answer incoming telephone calls from the general public or any other individual, entity, or organization seeking information; direct incoming telephone contacts to appropriate individuals/entities using tact and good judgment; take messages of incoming telephone calls; appropriately distribute messages taken; provide general information to the inquiring public regarding the California State Controller's Office
- Document irregularities, problems, or unusual activities occurring within the receptionist area and notify your immediate supervisor
Other
- Utilize a personal computer and telecommunication equipment to help facilitate information exchange, or to appropriately direct, inform, or enlighten all visitors regarding the Senior Executive Officers and their status; direct all visitors to their destinations; maintain a calm, courteous and professional demeanor at all times
- Provide effective client service, as well as applying office security protocols, to visitors seeking direction or information regarding SCO
- Conduct routine research on behalf of visitors or callers seeking information, and direct them to the appropriate personnel; access employee and departmental directories; verify information before dispensing
- Receive incoming mail and/or parcels; receive deliveries from supply companies, or UPS, FedEX, etc.; dispense as appropriate; coordinate deliveries to different facilities
You will find additional information about the job in the Duty Statement .
Working Conditions This position is located at The Emerald Tower on Capitol Mall, steps from Tower Bridge and is walking distance to the State Capitol. The building offers affordable monthly parking, employee gym access, an amenities center, and a beautiful mid-tower garden terrace. It is conveniently situated only blocks from Old Sacramento, numerous restaurants, a seasonal farmer's market, and the Crocker Art Museum. Overlooking the Golden 1 Arena and Downtown Commons, the office is accessible from Sacramento Regional Transit's light rail and bus systems, with convenient access to I-5, I-80, US 50 & US 99.
This position is eligible for hybrid telework under California Government Code Section 14200 for eligible applicants residing in California. All telework schedules are subject to change and may be reevaluated at any time. Specific telework arrangements may be discussed in more detail with the respective hiring manager. Telework does not change the terms and conditions of employment, the essential functions of job duties, or required compliance with the State Controller's Office policies.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- OFFICE TECHNICIAN (TYPING)
Additional Documents - Job Application Package Checklist
- Duty Statement
Position Details Job Code :
JC-476130
Position (s):
-XXX
Working Title:
Executive Office Clerical Support
Classification:
OFFICE TECHNICIAN (TYPING) $3,717.00 - $4,654.00 A
of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Facility:
Executive Office
Department Information The Office of the State Controller (SCO) is the destination employer within the State of California. As California's chief fiscal officer, the Controller's Office ensures accountability and transparency of California's financial practices while promoting fairness and opportunity for all. Here, you'll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state's future.
The Executive Office (EO) of the California State Controller's Office is the strategic center point driving the vision and mission of the department. The EO coordinates high-level initiatives, manages key stakeholder relationships, and oversees the implementation of policies and procedures that shape California's financial landscape. If you're passionate about public service, policy development, and human resources, this division offers the opportunity to advance your career in a dynamic and impactful environment. Join a team where your insights and contributions will help drive excellence in administrative and financial management.
Take the next step in your career with an organization that values innovation, integrity, and the well-being of its employees. Apply today and build a California where everyone thrives.
Visit our website to learn more about the State Controller's Office.
How did you hear about us? Take our survey.
Special Requirements - The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
A Statement of Qualifications is required; please see 'Required Application Package Documents' for instructions.
Take the required examination here: Office Technician (Typing) Examination
You can find information about the Typing Test here
Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 5/14/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at . When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
State Controller's Office
Human Resources
Attn: Human Resources Office, I.G.
300 Capitol Mall 3rd Floor, Ste 300
Sacramento , CA 95814
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