Executive Office Assistant 6 months (Inside IR35) Hybrid (Edinburgh)
Harvey Nash's Client is looking for an Executive office Assistant on a 6 month contract.
Main Responsibilities
- Monitoring the Freedom of Information request (FOI) and Corporate Affairs mailboxes
- Administration of correspondence/FOI/EIR/Complaints lead/requests.
- Assisting senior team members with diary management, monitoring and responding to emails as appropriate
- Assist with planning and accurate minute taking for key senior meetings (in person and hybrid).
- Assist in managing other corporate correspondence, triaging, commissioning and quality assuring responses.
- Assist in responding to Freedom of Information Requests and requests made through Environmental Information Regulations, undertaking duties such as logging and triaging requests, contributing to compilation of draft responses, and carrying out redactions.
- Logging and triaging complaints.
Key Skills
- Excellent organisational skills, with the ability to prioritise workloads and find efficient ways of managing work
- Ability to use a range of digital communication platforms and computer systems eg Microsoft Office products
- Experience of redacting documents ensuring compliance with legal and regulatory standards
- Strong ability to work as part of a team and with a wide range of colleagues
- Administration skills and supporting senior staff in their inbox and diary management
- Strong experience of and the ability to manage the planning and accurate minute taking for meetings (in person and hybrid).
This role falls inside of IR35 and is hybrid working with office attendance at the Edinburgh office as and when required. Please note that for this role you must have or be happy to get a Basic Disclosure Scotland.