Job Title: Legal Executive Assistant - Corporate
Salary Range: $75,000 - $96,000 per year
Location: New York, NY (Hybrid Schedule)
Work Schedule: In-office for the first 90 days (5 days per week), then hybrid (3 days per week in-office)
About The Firm: Trustpoint.one is assisting a Major Am Law firm in their search for a skilled Legal Executive Assistant - Corporate (LEA). This position supports a member of firm management, proactively managing the day-to-day functions of a partner's practice, ensuring they can focus on building and maintaining their practice. This role serves as a trusted partner to the partner, connecting departments, projects, and critical business information, ensuring meetings and materials are efficient and effective.
Key Responsibilities:
- Complete and manage a wide range of tasks to support the partner's practice.
- Exercise judgment in delegating tasks to Legal Support Services team members while maintaining oversight.
- Positively impact the financial success of the partner's client matters.
- Maintain confidentiality and handle sensitive information with discretion.
- Manage the partner's Outlook calendar, resolve scheduling conflicts, and coordinate complex travel itineraries.
- Keep the partner informed of upcoming commitments, prepare materials, and follow up as necessary.
- Draft correspondence, prepare reports, and complete other tasks to support the partner.
- Engage with clients and outside business contacts directly.
- Prepare agendas, reports, presentations, and confidential correspondence.
- Foster collaboration and maintain professional relationships within teams.
- Lead and organize department or practice group meetings, ensuring logistics are handled effectively.
- Support practice group and client team meetings, prepare agendas, and distribute materials.
- Maintain paper and electronic filing systems, ensuring compliance with firm policies.
- Manage billing matters, including prebilling tasks, client budget monitoring, and liaising with billing teams.
Desired Skills and Competencies:
- Advanced proficiency in Microsoft Excel, Word, and PowerPoint.
- Excellent communication and interpersonal skills.
- Strong organizational skills and the ability to manage multiple priorities.
- Exceptional time management and the ability to work in a fast-paced environment.
- Strong work ethic with a flexible, dependable, and positive attitude.
- Ability to maintain confidentiality and demonstrate excellent professional judgment.
Education and Experience:
- Minimum: High School Diploma or GED.
- Preferred: Bachelor's Degree.
- Minimum of 5 years of professional executive administrative experience supporting partners and/or executives.
Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Job Type: Full-time
Pay: $75,000.00 - $96,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Executive administrative support: 5 years (Required)
Ability to Commute:
- New York, NY 10020 (Required)
Work Location: Hybrid remote in New York, NY 10020