Executive Legal Assistant

Client: Thriving International Law Firm
Role: Executive/Legal Assistant
Salary: $85K - $120K Base + OT Eligibility
Location: New York, New York

Job Description:

Established international law firm is seeking an Executive/Legal Assistant to join their corporate New York team in supporting a Partner of the firm, as well as their clients.

Key Responsibilities:
Provide administrative support inclusive of the following: calendar management, updating calendars, gatekeeping internal and external mail, and client files, such as faxes, documents, and court filings
Management of client files and records
Collaborate with attorneys regarding client materials and documents and their respective electronic filing
Email management, as well as creating, editing, and proofreading legal documents
Arranging conference calls, both internal and external and collaborating with other assistants, as well as responding to client inquiries
Scheduling and coordinating meetings, booking conference rooms, setting up technological equipment for meetings, ordering catering, etc.
Heavy travel coordination and preparation of expense reports
Ad hoc projects as needed

Requirements:
College degree highly preferred
Minimum 3 years of legal administrative experience, 6+ years an administrative role
Strong proficiency with Microsoft Office and the ability to adapt new proprietary systems in a timely manner
Strong written and verbal communication skills
Ability to think ahead and work cross-functionally
Strong attention to detail