Administrative Support:
- Manage the CAO's calendar, schedule meetings, and coordinate with other groups.
- Handle incoming communications, including emails and phone calls, and prioritize responses.
- Prepare and organize documents for meetings and presentations.
- Coordinate approval and tracking of vendor invoices.
- Maintain confidential documents, files and records.
Meeting Coordination:
- Arrange and coordinate meetings, including assistance in preparing agendas.
- Ensure meeting rooms are prepared and equipped with necessary materials.
Document Preparation and Communication:
- Assist in the preparation and proofreading of financial statements, reports, and other documents required for SEC filings, including Forms 10-K, 10-Q, and 8-K.
- Assist in the preparation of memorandums correspondence, reports, and presentations.
- Assist in the preparation of Board of Director materials.
- Communicate effectively with internal and external stakeholders.
- Serve as a liaison between executives and other staff members.