Overview Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation's largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 137 hospital-based locations, in addition to its home-based services and virtual care offerings. CommonSpirit has more than 157,000 employees, 45,000 nurses and 25,000 physicians and advanced practice providers across 24 states and contributes more than $4.2 billion annually in charity care, community benefits and unreimbursed government programs. Together with our patients, physicians, partners, and communities, we are creating a more just, equitable, and innovative healthcare delivery system.
Responsibilities
Job Summary / PurposeThis position performs a variety of complex and diversified secretarial and administrative duties of a confidential nature which relieve department leadership of administrative details.
Essential Key Responsibilities - Maintain leadership's daily calendar, schedule appointments and conferences, make necessary travel arrangements and assemble necessary background materials for scheduled meetings.
- Organize agenda notices and ensure proper distribution; attend meetings to organize and transcribe minutes.
- Receive visitors and screen questions and requests; interview telephone callers and make proper referrals.
- Frequently interface at the management level both internally and externally on matters relating to leadership's activities and requirements.
- Independently compose routine correspondence and non-routine complex letters from verbal instruction.
- Review materials prepared by others for supervisor's signature to assure procedural and typographical accuracy.
- Attend meetings and ensure the needs of all attendees are met quickly and thoroughly; take minutes; ensure presentations run without error.
- Help coordinate video teleconference meetings.
- Set up and maintain files of highly confidential data and information of major importance.
- Receive mail and administer organizational correspondence control; answer correspondence or take appropriate action when possible.
- Handle requests which require detailed knowledge of department policies and procedures; assist in communicating leadership's requirements and expectations; distribute, update, and manage electronic documents.
- May transcribe dictation from shorthand notes or machine into final form, clerically and grammatically editing material when necessary.
- Compile highly confidential data from various sources to integrate into regular and/or special reports; contact appropriate sources to obtain necessary information.
- Assist with any and all special projects accurately adhering to tight deadlines.
- Process and reconcile expense reports and monthly charge card reports; responsible for processing invoices.
Qualifications
Required Education and Experience - High school graduate with emphasis on clerical business preparation (required).
- Associate or Bachelor degree and relevant work experience (preferred).
- A minimum of 5 years of secretarial experience with management in a healthcare or corporate environment or other comparable business experience (required).
Required Minimum Knowledge, Skills, Abilities and Training - Special skills required include: organizational and supervisory skills; experience in multi-task coordination; ability to relate to a variety of personalities; professional appearance and manner; ability to exercise creativity, good judgment, and initiative; excellent writing and editing skills; and knowledge of desktop applications (Google Suite).