Executive Asst to the President

Extended Job Title
Executive Asst to the President
Position Description
Performs administrative and coordinator work in the office of the President to ensure the smooth operation and functioning of the office. Responsibilities involve the application of constructive measures and appropriate solutions to complex procedural and administrative matters.

The ideal candidate demonstrates exceptional organizational and time-management skills with strong attention to detail, discretion, and professionalism, along with strong verbal and written communication skills.
Requisition ID
41058BR
Travel Required
Up to 25%
Pay Grade Maximum
salary commensurate with related education, experience and/or skills
Major/Essential Functions

• Manage calendars for the President and Executive Chief of Staff, coordinate meetings, and ensure timely follow-up on calendar requests from internal and external stakeholders.
• Keep the President's daily schedule on track, greet meeting attendees, initiate virtual meetings, and provide the President with agendas and other relevant documents.
• Collaborate with other members of the Office of the President operations team to ensure efficient daily operations of the President's office, including answering phones, staffing the front office, and distributing correspondence.
• Collaborate with other members of the Office of the President team to coordinate travel for the President and Executive Chief of Staff and process reimbursements for expenses in compliance with the Office of the President.
• Assist in the planning and execution of the Office of the President and university projects and events.
• Provide support in drafting and editing key documents and presentations as needed.
• Assist in preparing materials for Board of Regents meetings and assist with the coordination of logistics for related activities.
• Proactively identify and ensure timely communication about emerging or unexpected challenges in order to minimize disruption to the Office of the President's operations.
• Handle sensitive information with the highest level of confidentiality and professionalism.

Grant Funded?
No
Pay Grade Minimum
salary commensurate with related education, experience and/or skills
Pay Basis
Monthly
Work Location
Lubbock
Preferred Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Experience with travel coordination and event planning.
• Experience working in an executive office setting in higher education.
• Demonstrated proficiency in drafting and editing executive-level documents and presentations.

Department
President Lbk
Required Attachments
Cover Letter, Resume / CV
Job Type
Full Time
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at .
Occasional Duties

• Contribute to the overall success of the Office of the President by performing other duties as assigned.

Shift
Day
EEO Statement
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
Required Qualifications
Bachelor's degree plus eight years highly skilled related experience in an executive or upper level administrative office. Additional education may substitute for experience on a year for year basis.
Does this position work in a research laboratory?
No
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at .
Introduction
Nationally recognized as a Great College to Work For , TTUHSC provides much more than just a job. Enjoy excellent benefits , including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.
About TTUHSC
Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care - and we believe that our people are the reason for our institution's lasting success and bright future.

Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture , TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.

Benefits
TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options - Individual health insurance provided at no cost for full-time team members
• Paid Time Off - Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.