Executive Assistant with Security Clearance

ARS is seeking an exceptional Executive Assistant to provide high-level administrative support to the Director and senior leadership team of a government innovation program. This role requires a strategic partner who can anticipate needs, manage complex calendars, and serve as a trusted liaison between leadership and internal/external stakeholders. The ideal candidate will demonstrate excellent judgment, discretion, and professionalism while handling sensitive information and coordinating critical leadership functions. This position offers an opportunity to support mission-critical innovation initiatives at the highest organizational level. Why Work with us? Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support.Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers. Responsibilities include: Provide comprehensive executive support to the Director and senior leadership team
Manage complex calendars, prioritize meeting requests, and coordinate with high-level stakeholders
Prepare meeting materials, presentations, and briefings for leadership engagements
Screen and prioritize communications, ensuring timely responses to urgent matters
Organize, attend, and summarize meetings, capturing action items and follow-up tasks
Coordinate travel arrangements and prepare detailed itineraries
Draft correspondence, reports, and other documents requiring senior leadership signature
Serve as a primary point of contact for internal and external stakeholders
Maintain confidentiality and exercise discretion when handling sensitive information
Prepare expense reports and manage administrative budget tracking
Coordinate with other administrative staff to ensure alignment across the organization
Train and supervise administrative support staff as required
Plan and execute special projects and initiatives as directed by leadership
Other duties as assigned
Qualifications/ Technical Experience Requirements: Must be a US citizen
Bachelor's degree in Business Administration or related field (or equivalent experience)
5+ years of experience providing executive-level administrative support
Exceptional organizational skills with ability to manage multiple competing priorities
Strong written and verbal communication skills, with attention to detail and accuracy
Proficiency with Microsoft Office Suite and collaboration tools
Experience managing complex calendars and coordinating high-level meetings
Demonstrated ability to exercise good judgment in sensitive situations
Strong interpersonal skills and professional demeanor
Ability to work independently with minimal supervision
Experience preparing professional presentations and briefing materials
Ability to obtain and maintain required security clearance
Desired Qualifications: Experience supporting government or defense leadership
Knowledge of DoD or federal government administrative processes
Background in innovation, technology, or research organizations
Experience coordinating with senior military or civilian government officials
Advanced proficiency with presentation software and digital collaboration tools
Project management experience or certification
Experience supervising administrative staff
Background in event planning or coordination
Knowledge of protocol for government or military functions
Familiarity with defense innovation ecosystem
All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.