Executive Assistant to the Provost

Position Announcement

Position Details

Proposed Start Date
05/15/2025

Classification Title
Administrative Support

Rank
N - No Rank

Working Title
Executive Assistant to the Provost

Department
200101 - OAA Provosts Office Admin

Position Number
D97572

Representation
UU - Unclassified Unrepresented

Renewable
Renewable

End date, if applicable

Position FTE
1.0

Tenure Status
N - not applicable

Position Summary

Brief Description of PSU/School/Dept

Position Summary

The Executive Assistant (EA) supports the Provost and serves as office coordinator for the OAA suite. The EA will frequently interface between the Office of Academic Affairs (OAA) and other executive offices. Administrators and their staff members rely on the EA as a key resource and trust the confidentiality and accuracy of interactions.

The position requires the exercise of independent judgment and comprehensive knowledge of Portland State University, its academic programs, and its policies. The Executive Assistant is privy to many sensitive and confidential issues. The EA supports the Provost by calendaring and file preparation, meeting/event coordination and agenda development and acts as OAA's first point of contact for the campus community.

Minimum Qualifications

• A bachelor's degree plus three years' experience providing executive-level administrative support.
• Proven proficiency with Word, Excel, PowerPoint, and email.
• Experience in complex calendaring.
• Experience in prioritizing multiple projects; and professional experience in a team context with sensitivities to working in a quality management environment with persons of diverse backgrounds and abilities.
• Excellent organizational, problem solving, and time management skills.

Preferred Qualifications

• Higher education experience.
• Experience providing confidential executive-level administrative support.
• Experience drafting and editing communications in multiple mediums, including emails, letters, web-based postings and meeting notes/minutes with the ability to address a variety of constituents.
• Experience using Google products.
• Experience participating on and supporting executive-level committees.
• Ability to use sound judgment as it relates to handling sensitive and/or confidential information.
• At least one year supporting an administrator at PSU.

Key Cultural Competencies

• Create an environment that acknowledges, encourages, and celebrates differences.
• Function and communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds.
• Seek opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
• Adhere to all of PSU's policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.

Environmental Stewardship

Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.

Work Days/Hours

Total Compensation Range & Benefits Statement

Salary is dependent on several factors, and new employees will typically start around the Q1 level to allow for later growth within the salary band. PSU has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity. The starting annual salary for this position will be between $48,14 4 - $60,180 but may be negotiated above this rate dependent upon the factors above, the budget of the hiring department, and approval from HR. An excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon University System schools : Please visit our total compensation calculator to see the full value of our benefits package :

Application Instructions

Additional Information

Additional Application Instructions (deadlines, etc.)

Does this position require the employee to drive a motor vehicle?
No

Background Check Required
Yes

Position End Date (if applicable)

If you have questions

Search Details

Posting Close Date

Projected Close Date for Posting
Open Until Finalists Identified

Application screening begins

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