Talent Square Advisors has partnered with a fast-growing, nationwide private lending firm, deeply rooted in real estate investment and driven by a high-performance, entrepreneurial culture. You'll find a team that rallies together, celebrates wins, and keeps raising the bar. We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to the President. In this pivotal role, you'll ensure seamless daily operations and serve as a trusted partner, managing confidential communications, complex scheduling, and high priority tasks to maximize impact across the organization.
If you're looking for a place where your hustle is matched by opportunity and wins are celebrated, this company is the next place for you.
What You'll Do:
- Serve as a trusted point of contact, handling correspondence, calls, and inquiries with professionalism and discretion.
- Proactively manage complex calendars, including scheduling and prioritizing meetings, events, and travel arrangements for President and other Senior Team Leaders.
- Prioritize and respond to communications on behalf of the President, exercising sound judgment and representing the company's voice.
- Support day-to-day operations and provide administrative assistance across all owned entities.
- Handle applications and renewals for third-party vendors and partnership relationships, ensuring accurate and timely submissions.
- Maintain organized and confidential filings of sensitive documents and business information.
- Oversee company expenses and collaborate closely with the accounting department to ensure prompt and accurate processing of payments.
- Manage invoice payments, credit card reconciliations, check deposits, and check processing to maintain accurate financial records.
- Coordinate conference room setups and facilitate internal team functions to ensure smooth and professional meetings.
- Assist with the planning and execution of company outings, UT tailgates, holiday parties, and other special events.
- Arrange travel and accommodations for conferences and events attended by the President and key team members.
- Support the President with errands and personal requests, ensuring tasks are completed accurately and efficiently.
What You'll Bring:
- Minimum of 3+ years of executive-level administrative experience
- Project management skills, with a proactive approach to anticipating needs & executing with attention to detail
- Proficient in MS Office Suite, Google Workspace, and other tech platforms, displaying tech savviness.
- Excellent written and verbal communication skills, with a knack for crafting polished and prompt, professional correspondence.
- Ability to work on-site in a dynamic, fast-paced environment
Bonus Points:
- Bachelor's Degree and/or experience in real estate, lending, or financial services industry
- Experience supporting C-Suite in a fast-paced, high growth environment
- Familiarity with HR, Finance, and Legal documentation process
Why You'll Love It:
- 100% Company-Paid Health Insurance (for you and your family.)
- Retirement with a 4% Match
- In-Office Gym
- Additional Perks designed to reward hard work, support your success, and build community
If you're a self-starter who thrives in a fast-paced environment and wants to join a high-performance team where your hustle is matched by opportunity, let's talk.