Executive Assistant to the CFO & Vice President of Finance

Executive Assistant to the CFO & Vice President of Finance (CCF)

Posted on October 31, 2018

The California Community Foundation (CCF) is a public, charitable organization serving Los Angeles County in multiple capacities since 1915. We encourage philanthropy by individuals, families, companies and organizations, and serve as a trusted steward of their charitable funds and legacies. We make grants and collaborate with nonprofits in specific areas, and concentrate attention and resources on the needs of the most vulnerable individuals and groups in the community.

CCF is hiring an Executive Assistant, reporting to the Chief Financial Officer and Vice President of Finance. The Executive Assistant provides a high level of administrative and project management support to the Chief Financial Officer (CFO) and Vice President of Finance of the California Community Foundation (CCF) and serves as liaison to the foundation's Leadership Team. Responsibilities include project and process tracking and management, creation of presentations and reports and administrative support of the CFO and VP of Finance.

Major Responsibilities:

• Project Design, Management and Support

  Involved in the strategic development of ideas, proposals, structures and budgets for various projects involving the VP of Finance, CFO and Leadership Team. Manages and tracks multiple projects, providing written updates to the CFO and Leadership Team, where appropriate.

• Liaison:

  Serves as liaison between the CFO, the Leadership Team, and foundation departments.

  • Leadership Team

    Works in consultation with CCF leadership, creating agendas, memos, soliciting materials and coordinating regular Leadership Team meetings.

  • Foundation Staff

    Serves as liaison to communicate pertinent information between the VP of Finance, the CFO and foundation staff, suggesting courses of action using discretion and initiative when little or no instructions have been provided. Interacts with donors, advisors and VIP's.

• Administrative Support

  Provides administrative support to the VP of Finance and the CFO, working closely with the President's Office and foundation staff.
  

  • Correspondence

    Screens and handles telephone calls, referring as appropriate to other staff. Composes correspondence and memoranda from brief instructions or on own initiative.

  • Scheduling

    Maintains the VP of Finance and the CFO's calendar, scheduling internal and external meetings, noting events and appointments and including all necessary information and materials.

• Coordination

  Maintains a tickler system of all major assignments given to managers and other foundation staff.

• Travel

  Arranges for travel, specifying times, dates, best connections, food, seat locations, car rental, etc.

• Filing

  Maintains the VP of Finance and the CFO's personal and general files as appropriate by subject, date, organization or pending issue.

• Events

  Provides on-site support for event registration and assists with set-up and breakdown.

• Finance Department Support

  Assists finance staff with banking and investment account set-up and maintenance.

• General

  As appropriate, assists other departments and works as a member of interdepartmental teams to ensure the effective and efficient operations of CCF.

Qualifications:

• Experience

  Minimum of three years progressively responsible administrative experience required, preferably at a nonprofit organization.

• Education

  Bachelor's degree is required;

• Communication Skills

  Strong interpersonal, written, and verbal communication skills are required.

• Technology Skills

  Internet competency and strong computer proficiency, including mastery of the Microsoft Office software suite is required.

• Organizational Skills

  Strong organizational skills required.

• Project Management Skills

  Strong planning skills required.

• Judgment and Discretion

  Skill in determining matters of importance and information of use to the VP of Finance and the CFO is required.

• Team Work & General Skills

  Ability to work well as a team member and independently.

Working Conditions:

• Requires the ability to sit and work at a desk for several hours at a time.
• Requires the ability to travel and attend meetings, presentations and events outside the office.
• This position is required to be available to speak with clients and/or others while away from the office.
• Punctuality and satisfactory attendance are essential functions of the job.

Compensation:

This is a regular, full-time, exempt position. Salary is dependent on experience and qualifications. A generous benefit package is provided to all Full time staff.

CCF is an Equal Opportunity Employer. We are committed to the principle of equal employment opportunity for all applicants and employees.